Construction Administrative Assistant (Billing & Docs)

Cotton Holdings Inc.; Waco (TX); On-site; USD 29,000 - 32,000; Full time

Job summary

Cotton Holdings, Inc. is seeking an Administrative Assistant to join the Construction department in Waco, TX. You will assist project teams with essential duties such as billing, procurement and document control to support disaster recovery and large development projects.

Ideal candidates have an HS Diploma or GED, at least 1 year of administrative experience, and basic Excel skills. A bachelor’s degree and experience with PandaDoc/DocuSign, SharePoint and Teams are a plus.

Qualifications

• HS Diploma or GED required.
• Bachelor’s degree in construction management, business, accounting, or related field preferred.
• One (1) year of administrative experience for service company or industry.
• Construction management experience preferred.
• Basic Excel experience including data entry and reporting preferred.
• Accounting exposure preferred
• Insurance exposure preferred
• PandaDoc/DocuSign experience preferred
• SharePoint experience preferred
• Microsoft Teams exposure preferred

Responsibilities

• Communicate with project personnel and help manage purchase orders.
• Receive and process vendor invoices timely and accurately (correct coding).
• Responsible for team’s monthly billing, strictly adhering to deadlines.
• Ensure client invoices comply with tax regulations and company policies
• Document Control – must maintain electronic files with all project documents.
• Help plan, map, and improve internal processes.
• Partner with Accounting & Risk departments for supplier onboarding.
• Review and submit sub-contractor/vendor credit applications.
• Travel to job sites or disaster areas.
• Provide training and support to team members
• Assist Project Managers in resolving discrepancies between their budget and the reported costs
• Perform the Project Close out Process
• Perform other duties as assigned.

Skills

Teamwork

Communication

Problem Solving

Organized

Education

HS Diploma or GED

Bachelor’s degree preferred

Tools

PandaDoc/DocuSign

SharePoint

Microsoft Teams

Job description

Cotton Holdings, Inc. is seeking an Administrative Assistant to join the Construction department in Waco, TX. You will assist project teams with essential duties such as billing, procurement and document control to support disaster recovery and large development projects.

Ideal candidates have an HS Diploma or GED, at least 1 year of administrative experience, and basic Excel skills. A bachelor’s degree and experience with PandaDoc/DocuSign, SharePoint and Teams are a plus.