Project Admin & Operations Specialist

MENTOR Technical Group Corporation; Carolina (PR); On-site; USD 38,000 - 62,000; Full time

Job summary

Mentor Technical Group is seeking an organized administrative professional to support our offices in Puerto Rico and across the United States. This role emphasizes scheduling, documentation, and operational logistics in a fast-paced environment.

You will coordinate meeting logistics, take notes, manage onboarding for new hires, assist with travel and expense workflows in Concur, and help with procurement through Ariba while maintaining supplies and coordinating team events.

Qualifications

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and priorities efficiently.

Responsibilities

• Coordinate meeting scheduling, logistics, and setup.
• Attend meetings, take notes, and distribute meeting minutes.
• Assist with network approvals and administrative processes.
• Plan and coordinate events, including quarterly team-building.
• Serve as a Concur delegate for travel and expense tasks.
• Support onboarding for new hires, including checklists, equipment, and first-day logistics.
• Maintain office supply inventory and storage.
• Handle procurement activities through Ariba.
• Provide general administrative support and perform other duties as assigned.

Skills

Microsoft Office Suite

Communication

Organization

Task management

Tools

Concur

Ariba

Job description

Mentor Technical Group is seeking an organized administrative professional to support our offices in Puerto Rico and across the United States. This role emphasizes scheduling, documentation, and operational logistics in a fast-paced environment.

You will coordinate meeting logistics, take notes, manage onboarding for new hires, assist with travel and expense workflows in Concur, and help with procurement through Ariba while maintaining supplies and coordinating team events.