Pharma Project Admin & Operations Coordinator

Legalpmpartners

Barceloneta (PR)

On-site

USD 28,000 - 38,000

Full time

3 days ago

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Job summary

Legalpmpartners is seeking an Administrative Assistant to support pharmaceutical projects on-site in Arecibo, Puerto Rico. The role focuses on organized documentation, meeting coordination, and cross-team communication.

You will help manage action items, schedules, and reporting while maintaining filing systems and project records. The ideal candidate has 2+ years in similar roles, fluency in Spanish and English, and comfort with MS Office 365; pharmaceutical experience is preferred but not

Qualifications

Bachelor's degree in Business Administration or related field.
2+ years as Administrative Assistant, Project Assistant, or similar role.
Experience supporting project teams, meetings, and documentation.
Pharmaceutical or highly regulated environment preferred.

Responsibilities

Provide administrative and coordination support to project teams and leadership.
Maintain documentation, agendas, minutes, and action-item logs.
Coordinate meetings, calendars, and internal communications.
Prepare reports, presentations, and project-related documents.
Track project data, schedules, and vendor communications.
Assist with travel arrangements, expense documentation, and onboarding.
Support finance-related admin tasks and invoice tracking.