Project Accounts Payable Specialist

Automated Handling Systems Company - NYC; New York (NY); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

On site Health Club

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Automated Handling Systems Company - NYC is seeking an AP Specialist to join our team in New York. You will support the accounting department by assisting with incoming payments, data entry, bank and credit card reconciliations, and other essential tasks.

A highly organized candidate with strong math and problem-solving skills is ideal; project-based accounting is a plus. Responsibilities include invoicing, bill coding in QuickBooks, vendor communication, and month-end close assistance.

Qualifications

• Bachelor’s degree in accounting or related financial field.
• 1–3 years accounts payable experience.
• Working knowledge of accounting and bookkeeping.
• Proficient with Excel, QuickBooks Desktop, and basic accounting systems.
• Strong data entry and analytical skills.
• Excellent attention to detail and time management.

Responsibilities

• Prepare customer invoices and submit to client portal; follow up on payments.
• Code, authorize, and enter bills into QuickBooks Enterprise Desktop; match to POs.
• Reconcile supplier invoices and obtain approvals when needed.
• Verify accuracy of entered transactions.
• Communicate with vendors to ensure charge/payments accuracy.
• Analyze financial information and present to management.
• Assist in month end close and ad-hoc reporting.
• Maintain high accuracy and attention to detail.
• Monitor general email and distribute information to channels.
• Collaborate with global team.

Skills

Data entry

Mathematical skills

Analytical skills

Attention to detail

Time management

Communication skills

Education

Bachelor's degree in accounting

Tools

Microsoft Excel

QuickBooks Desktop

Basic accounting systems

Job description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What We Offer

• Competitive salary based on experience
• On site Health Club
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays

Job Summary

We are seeking an AP Specialists to join our team. In this role, you will support the accounting department by assisting with incoming payments, data entry, bank and credit card reconciliations, and other essential accounting tasks. The ideal candidate is highly organized with strong mathematical and problem-solving skills. Some experience in financial preparation and analytics is preferred. Project based accounting a plus.

Responsibilities

• Prepare customer invoices and submit to client preferred portal and follow up for timely payments
• Ensure all bills are coded, authorized and entered into Quickbooks Enterprise Desktop, matching to purchase orders
• Reconcile Supplier invoices and obtain when necessary
• Verify the accuracy of transactions that have been entered
• Communicate with vendors and suppliers to ensure accuracy of charges and payments
• Analyze financial information and present to management
• Assist in the month end close process
• Prepare Ad-hoc reports as requested
• High level of accuracy and attention to detail
• Monitor General email accounts and distribute information to appropriate channels
• Excellent problem solving skills, ability to change , and resolve disputes
• Maintain up-to-date knowledge of industry trends and developments
• Work with Global team

Qualifications

• Bachelor’s degree in accounting or a related financial field
• 1 to 3 years' experience in Accounts Payable (required)
• Working knowledge of accounting and bookkeeping
• Good with spreadsheets, experienced in Microsoft Excel, QuickBooks (Desktop), and basic accounting systems
• Strong Data Entry Skills
• Strong mathematical and analytical skills
• Excellent attention to detail, time management, and communication skills

Professional experience is required.