Accounts Payable Specialist

Dairy Farmers of America; Joplin (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

Dairy Farmers of America seeks an Accounts Payable Clerk to perform routine and more complex AP tasks, ensuring timely processing of invoices and accurate recording of transactions. The role requires handling vendor communications, document imaging, and vendor file maintenance in a collaborative environment.

Responsibilities include matching invoices to purchase orders, assisting with AP closing, and preparing payment documents.

Qualifications

• High school diploma or equivalent.

Responsibilities

• Process AP vouchers and disbursements timely.
• Ensure invoices are processed within predefined timeframes.
• Compare invoices with purchase orders.
• Image and file invoices and supporting documents.
• Monitor AP emails and mail.
• Communicate with vendors and internal customers to resolve issues.
• Prepare accounting documents (W-9s, ACH) accurately.
• Set up new vendors and maintain vendor files.
• Participate in AP closing activities.
• Process check and ACH printing.
• Adhere to cash projection guidelines.
• Follow DFA policies and procedures.
• Report any needed attention to supervisor.

Skills

Accounts payable concepts

Microsoft Office

Excel

Customer service

Communication skills

Interpersonal skills

Attention to detail

Confidentiality

Problem solving

Education

High school diploma

Tools

Accounting systems

Vendor payment platforms

Online banking

Job description

General Purpose

Under general supervision, perform routine as well as more difficult accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. May prepare checks for signature and communicate to vendors. Applying AP experience, identify improvements in related functions.

Job Duties and Responsibilities

• Calculate, post, and enter AP vouchers and/or disbursements to ensure the timely and accurate processing of daily/periodic accounts payable transaction
• Ensure invoices assigned are processed within pre-defined timeframe of receipt for PO and non-PO invoices
• Compare and review vendor invoices against purchase orders
• Image and file all invoices, accounting transactions, and supporting documents
• Monitor AP invoice email and open and sort mail as assigned
• Communicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns; research and resolve payment exceptions
• Prepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processes
• Complete and file all new-vendor setup forms; maintain AP vendor files
• Participate in AP closing activities
• Process check and ACH printing
• Monitor and adhere to cash projection each month based on corporate parameters
• Ensure compliance with DFA policies and procedures
• Keep supervisor informed of any activities that may require his/her attention
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Education and Experience

• High school diploma or equivalent
• 1 to 3 years of accounts payable or accounting related work experience
• Certification and/or License - may be required during course of employment

Knowledge, Skills, and Abilities

• Proficient knowledge of accounts payable concepts and practices
• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Knowledge of and skill with Excel
• Able to work in a variety of information systems, databases and web-based systems such as online banking and vendor payment alternatives
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to maintain confidentiality of information
• Able to demonstrate problem solving skillsAble to demonstrate attention to detail and accuracy
• Able to work under general supervision and direction
• Must be able to read, write and speak English
• Performs any other work duties as assigned.

An Equal Opportunity Employer including Disabled/Veterans