Accounts Payable Specialist III

The Fountain Group; Mountain View (CA); On-site; USD 47,000 - 63,000; Full time

Job summary

The Fountain Group is seeking an Accounts Payable Representative in Mountain View, CA for a 6-month contract. The ideal candidate will process AP transactions, code invoices, manage vendor inquiries, and handle employee expense reimbursements while ensuring accurate compliance with corporate policies.

Requirements include 2+ years in Accounts Payable, 5+ years overall experience, and strong communication and data-entry skills.

Qualifications

• 2+ years of Accounts Payable experience.
• 5+ years of overall professional or volunteer experience.
• Strong data entry and invoice processing skills.
• Experience with vendor management and payment discrepancy resolution.
• Experience processing expense reports and reimbursements.
• Strong customer service and communication skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and time-sensitive requests.

Responsibilities

• Review invoices daily to ensure proper documentation and approvals prior to payment.
• Enter and process vendor invoices and employee expense reimbursements.
• Code invoices and expense reports to the correct accounts and cost centers.
• Serve as the primary point of contact for assigned business units.
• Respond to vendor and internal inquiries regarding invoices, payments, and account activity.
• Research and resolve invoice and payment discrepancies with vendors and internal teams.

Skills

Accounts Payable experience

Customer service

Data entry

Communication

Education

College degree (or equivalent)

Job description

Pay: $39.85/hour
Duration: 6 months
Job Type: Contract

Position Overview

We are seeking an Accounts Payable Representative to support accounting operations and serve as a customer service-focused point of contact for assigned business accounts. This position will be responsible for processing accounts payable transactions, reviewing and coding invoices, managing vendor inquiries, processing employee expense reimbursements, and resolving payment discrepancies.

The ideal candidate will have 2+ years of Accounts Payable experience, strong attention to detail, and the ability to communicate effectively with both internal and external customers.

Key Responsibilities

• Review invoices daily to ensure appropriate documentation and approvals are in place prior to payment.
• Enter and process vendor invoices and employee expense reimbursements.
• Code invoices and expense reports to the appropriate accounts and cost centers.
• Serve as the primary point of contact for assigned business units.
• Respond to vendor and internal customer inquiries regarding invoices, payments, and account activity.
• Handle urgent and last-minute payment requests professionally and within required timelines.
• Research and resolve invoice and payment discrepancies with vendors and internal teams.
• Monitor available payment discount opportunities.
• Verify vendor Tax ID information and obtain ACH payment instructions.
• Ensure credits are properly applied and received for outstanding vendor credits.
• Receive, verify, and audit employee expense reports for compliance with corporate travel and expense policies.
• Process expense reimbursements.
• Send check payments and match ACH payment cycles.
• Support vendor management activities and vendor audit reporting.
• Prepare and provide reports in response to business and vendor requests.
• Participate in department and team initiatives focused on improving processes, efficiency, and overall performance.

Required Qualifications

• 2+ years of Accounts Payable experience
• 5+ years of overall professional or volunteer experience
• Strong data entry and invoice processing skills
• Experience with vendor management and payment discrepancy resolution
• Experience processing expense reports and reimbursements
• Strong customer service and communication skills
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and time-sensitive requests
• College degree preferred/required based on business requirements

Preferred Certifications

Certifications such as the following may be preferred:

• CAPA – Certified Accounts Payable Associate
• CAPP – Certified Accounts Payable Professional