Programs & Logistics Coordinator (Hybrid NYC)

Hillel International; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Commuter benefits

Professional development

Flexible hybrid NYC work setup

Job summary

Atra: Center for Rabbinic Innovation, fiscally sponsored by Hillel International, seeks a Program Coordinator to support executing its programs. The role ensures logistics, communications, and systems behind program offerings run smoothly across a growing portfolio.

You will manage calendars, participant communications, onboarding/offboarding, and data tracking while collaborating with a small team. Hybrid NYC-based with some travel and evening events.

Qualifications

• Bachelor's degree in a relevant field such as Jewish Education, Social Sciences, Public Administration, or similar
• 1-3 years of experience in program coordination, operations, or similar roles
• Experience supporting events, programs, or cohort-based experiences
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong interpersonal skills and comfort working with diverse participants and stakeholders
• Comfort working with digital tools such as Google Workspace, project management platforms (e.g., Asana), CRM systems, and communication tools
• Ability to work both independently and collaboratively in a team-based environment
• A relationship-driven approach, with an interest in supporting meaningful participant experiences
• Familiarity with Jewish communal environments is a plus

Responsibilities

• Coordinate scheduling, materials, and logistics for programs, workshops, and events
• Support coordination of convenings, working groups, and emerging initiatives as needed
• Support onboarding and offboarding processes for participants
• Maintain program calendars and track key deadlines and milestones
• Draft and send participant communications (emails, reminders, updates)
• Serve as a point of contact for participant inquiries
• Support recruitment and application processes
• Partner with Atra's communications team to support promotion of programs and initiatives, including providing content, timelines, and updates for newsletters, email campaigns, and digital platforms
• Maintain accurate program data across systems (CRM, spreadsheets, registration tools)
• Track participation and engagement metrics
• Support evaluation processes, including surveys and data collection
• Support coordination across the organization to ensure alignment and smooth execution for all program-related work
• Help strengthen workflows and systems that support program delivery

Skills

Highly organized

Detail-oriented

Clear communicator

Systems-minded

Collaborative team player

Education

Bachelor's degree in a relevant field

Tools

Google Workspace

Asana

CRM systems

Job description

Atra: Center for Rabbinic Innovation, fiscally sponsored by Hillel International, seeks a Program Coordinator to support executing its programs. The role ensures logistics, communications, and systems behind program offerings run smoothly across a growing portfolio.

You will manage calendars, participant communications, onboarding/offboarding, and data tracking while collaborating with a small team. Hybrid NYC-based with some travel and evening events.