Program Operations Coordinator at Atra: Center for Rabbinic Innovation

Hillel International; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Commuter benefits

Unlimited vacation

Professional development opportunities

Mission-driven environment

Job summary

Atra: Center for Rabbinic Innovation, supported by Hillel International, is hiring a Program Operations Coordinator in the New York City area. The role ensures logistics, communications, and systems behind our programs run smoothly and effectively.

You will support a portfolio of cohort-based programs, convenings, and initiatives, with a focus on timely communications, participant experience, and data integrity in a fast-moving nonprofit setting.

Qualifications

• Bachelor’s degree in a relevant field.
• 1–3 years of program coordination, operations, or similar experience.
• Experience supporting events, programs, or cohort-based experiences.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong interpersonal skills and comfort working with diverse participants and stakeholders.
• Comfort with digital tools such as Google Workspace, project management platforms (e.g., Asana), CRM systems, and communication tools.
• Ability to work both independently and collaboratively in a team-based environment.
• Relationship-driven approach and interest in supporting meaningful participant experiences.
• Familiarity with Jewish communal environments is a plus.

Responsibilities

• Program Coordination & Logistics: Coordinate scheduling, materials, and logistics for programs, workshops, and events.
• Support coordination of convenings, working groups, and emerging initiatives as needed.
• Support onboarding and offboarding processes for participants.
• Maintain program calendars and track key deadlines and milestones.
• Communications & Participant Support: Draft and send participant communications; serve as a point of contact for inquiries.
• Support recruitment and application processes; collaborate with communications team for newsletters and campaigns.
• Data & Systems: Maintain program data across CRM and tools; track participation and engagement metrics.
• Support evaluation processes, including surveys and data collection.
• Team Coordination: Help align across the organization to ensure smooth program delivery.

Skills

Highly Organized

Detail-Oriented

Clear Communicator

Collaborative Team Player

Systems-Minded

Education

Bachelor’s degree

Tools

Google Workspace

Asana

CRM systems

Job description

Program Operations Coordinator

Atra: Center for Rabbinic Innovation

Who We Are

Working at Atra: Center for Rabbinic Innovation means joining a lean, dynamic team committed to strengthening rabbinic leadership and supporting a thriving Jewish future. Atra equips rabbis with practical tools, adaptive strategies, and community support to meet the evolving needs of the Jewish world. Through cohort-based programs, learning initiatives, and field-building work, we help rabbis lead with vision, resilience, and impact.

As an organization, we are in a period of growth and evolution, expanding our role not only as a provider of high-quality programs, but as a connector, convener, and catalyst within the broader rabbinic ecosystem. Our work increasingly integrates programs, partnerships, research, and innovation to support the field as a whole.

Atra is fiscally sponsored by Hillel International. Our team is primarily based in the New York City area, with a hybrid work model that includes regular in-person collaboration and occasional travel.

Position

The Program Operations Coordinator plays a central role in supporting the execution of Atra’s programs. This role ensures that the logistics, communications, and systems behind our programmatic offerings run smoothly and effectively.

This role supports a diverse portfolio of work across Atra’s core priorities, including cohort-based programs, convenings, working groups, and emerging initiatives, helping ensure consistency, coordination, and high-quality execution across the organization.

This role is well suited for someone who enjoys making complex work come together behind the scenes. Your work helps ensure that program timelines stay on track, participant communications are clear and timely, and the day-to-day operations of programs are organized and well-executed.

This is a hybrid NYC-based role (2+ days per week in person at our Midtown NYC office), with occasional evening events and light travel for programs and convenings.

Who You Are

You are highly organized and detail-oriented, with 1–3 years of relevant experience. You enjoy turning plans into clear, well-executed work.

In this role, you will thrive in a fast-moving environment where strong systems and thoughtful coordination help programs run smoothly. You are comfortable managing logistics, tracking details, and communicating clearly with participants and team members. You take initiative, follow through, and are willing to roll up your sleeves. You are energized by mission-driven work and excited to contribute to a growing organization.

Responsibilities include but are not limited to:

Program Coordination & Logistics

• Coordinate scheduling, materials, and logistics for programs, workshops, and events
• Support coordination of convenings, working groups, and emerging initiatives as needed
• Support onboarding and offboarding processes for participants
• Maintain program calendars and track key deadlines and milestones

Communications & Participant Support

• Draft and send participant communications (emails, reminders, updates)
• Serve as a point of contact for participant inquiries
• Support recruitment and application processes
• Partner with Atra’s communications team to support promotion of programs and initiatives, including providing content, timelines, and updates for newsletters, email campaigns, and digital platforms

Data & Systems

• Maintain accurate program data across systems (CRM, spreadsheets, registration tools)
• Track participation and engagement metrics
• Support evaluation processes, including surveys and data collection

Team Coordination

• Support coordination across the organization to ensure alignment and smooth execution for all program-related work
• Help strengthen workflows and systems that support program delivery

Core Competencies

• Highly Organized and Reliable: Keeps multiple moving pieces on track with strong follow-through
• Detail-Oriented Executor: Delivers high-quality work across logistics, communications, and data
• Clear Communicator: Communicates thoughtfully and professionally with participants and team members
• Collaborative Team Player: Thrives in a small, fast-moving team and contributes to shared success
• Systems-Minded: Looks for opportunities to improve processes and workflows

Qualifications

• Bachelor’s degree in a relevant field such as Jewish Education, Social Sciences, Public Administration, or similar
• 1–3 years of experience in program coordination, operations, or similar roles
• Experience supporting events, programs, or cohort-based experiences
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong interpersonal skills and comfort working with diverse participants and stakeholders
• Comfort working with digital tools such as Google Workspace, project management platforms (e.g., Asana), CRM systems, and communication tools
• Ability to work both independently and collaboratively in a team-based environment
• A relationship-driven approach, with an interest in supporting meaningful participant experiences
• Familiarity with Jewish communal environments is a plus

How Atra Takes Care of You

The compensation range for this role is $55,000 - $60,000. The specific compensation offered to a candidate may depend on experience, education, and qualifications.

Benefits include:

• Access to health, dental, and vision insurance through Hillel International
• Extensive commuter, dependent care, and medical HSA/FSA options
• Unlimited vacation days and a flexible hybrid NYC work setup
• Professional development opportunities, including courses and coaching
• A supportive, mission-aligned environment where your work helps shape what’s next

Atra is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

Research shows that individuals from underrepresented backgrounds often only apply if they meet 100% of the qualifications. At Atra, our job descriptions are aspirational. If you see yourself in the core competencies but don't check every box, we still want to hear from you.

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About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.