Hybrid NYC Administrative & Development Coordinator

Institute for Jewish Spirituality; New York (NY); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Paid vacation (4 weeks)

Sick time (3 weeks)

Personal days (4 days)

Medical insurance

401(k) match

Job summary

Institute for Jewish Spirituality in New York, NY is seeking an Administrative Coordinator to handle essential administrative, financial, and fundraising workflows in a hybrid office at Rockefeller Center. The entry‑level role offers hands‑on exposure to development operations, basic bookkeeping, and executive administration, with opportunities to learn nonprofit management in a mission‑driven team.

You will process invoices, manage donor records in DonorPerfect, reconcile gifts, support

Qualifications

• Demonstrated comfort working with numbers, spreadsheets, and data entry.
• Impeccable Attention to Detail: a natural affinity for organization and spotting errors.
• Experience with or the ability to quickly learn financial software (e.g., BILL) and donor databases (e.g., DonorPerfect).
• Excellent written and verbal communication skills, with donors, staff, and participants.
• Self-starter, motivated to develop core skills in nonprofit fundraising operations, bookkeeping, and administration.
• Ability to work collaboratively across departments in a fast-paced environment.
• College degree or commensurate professional experience.
• Interest in Jewish spirituality or connection to the IJS mission.
• Commitment to diversity, equity, inclusion and belonging (DEI).

Responsibilities

• Process and code incoming invoices in BILL and route for approval.
• Maintain vendor records and ensure up-to-date tax forms.
• Enter and track donor contributions in DonorPerfect from all streams.
• Reconcile donated revenue with finance team.
• Generate donor acknowledgments and manage communications logs.
• Input pledges and grant agreements, and clean up donor data.
• Support scheduling for senior leadership and event logistics.
• Assist with office operations, mail handling, and Zoom support.
• Backup technical support for participants in online courses.

Skills

Data entry & spreadsheets

Attention to detail

Communication skills

Collaborative work

Education

College degree or commensurate experience

Tools

BILL

DonorPerfect

Job description

Institute for Jewish Spirituality in New York, NY is seeking an Administrative Coordinator to handle essential administrative, financial, and fundraising workflows in a hybrid office at Rockefeller Center. The entry‑level role offers hands‑on exposure to development operations, basic bookkeeping, and executive administration, with opportunities to learn nonprofit management in a mission‑driven team.

You will process invoices, manage donor records in DonorPerfect, reconcile gifts, support