Administrative & Development Coordinator: Hybrid NYC

Park Slope Jewish Center; New York (NY); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

4 weeks vacation

3 weeks sick time

4 personal days

Medical insurance

401(k) match

Free program participation

Job summary

The Institute for Jewish Spirituality (IJS) seeks an Administrative Coordinator to support essential administrative, financial and fundraising workflows. This entry-level role provides hands-on exposure to development operations, basic bookkeeping and executive administration, reporting to the Senior Director of Finance and Administration and the Chief Development Officer.

The position offers hybrid work with four days in our New York City office and a compensation package including paid time

Qualifications

• College degree or commensurate professional experience.
• Demonstrated comfort working with numbers, spreadsheets and data entry; impeccable attention to detail.
• Experience with or strong interest in financial software (BILL) and donor databases (DonorPerfect).
• Excellent written and verbal communication skills; an interest in Jewish spirituality.

Responsibilities

• Collect, review, code and route incoming invoices for approval in BILL; maintain vendor records and tax forms.
• Process and record donor contributions in DonorPerfect from mail, digital lockboxes, DAF and ACH transfers, stocks and grants.
• Facilitate monthly reconciliation with the finance team and manage donor acknowledgments.
• Maintain database integrity, extract mailing lists and reports, issue pledge invoices and build digital contribution forms.
• Oversee office operations, serve as liaison to the management company and distribute physical mail.
• Manage calendar schedules for the senior leadership team and board members.
• Provide backup technical support for participants during online Zoom courses.

Skills

Data entry

Attention to detail

Communication

Financial software

Education

College degree

Tools

BILL

DonorPerfect

Job description

The Institute for Jewish Spirituality (IJS) seeks an Administrative Coordinator to support essential administrative, financial and fundraising workflows. This entry-level role provides hands-on exposure to development operations, basic bookkeeping and executive administration, reporting to the Senior Director of Finance and Administration and the Chief Development Officer.

The position offers hybrid work with four days in our New York City office and a compensation package including paid time