Hybrid Operations & Grants Coordinator

UJA Federation of New York; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Job summary

UJA Federation of New York seeks a Program & Operations Coordinator to join the Operations and Grants Management and Network teams in New York. You will manage program logistics, support grants processes, and help optimize internal systems in a collaborative, fast-paced office environment.

The role requires strong organizational and communication skills, with experience in database systems and project coordination. This is a hybrid position with three days in the office.

Qualifications

• BA degree and prior work experience.
• Minimum of two years’ experience with database systems including Salesforce.
• Outstanding organizational, verbal and written skills.
• Excellent relationship building and interpersonal skills.

Responsibilities

• Coordinate the administrative and logistical needs for Talent Development programs, including scheduling, meeting and event logistics, materials preparation, participant communications, and post-program evaluations.
• Support program operations by maintaining records, tracking attendance, processing invoices and contracts, coordinating coaching grants, and assisting with participant recruitment and interview logistics.
• Working directly with consultants and professionals participating in Talent Development programs, provide planning and day-of support for agency CEO convenings, meetings, retreats, and other department events.
• Provide administrative and logistical support for Network Department initiatives and for committees, as needed.
• Support grants management processes by reviewing applications and reports in UJANet, maintaining accurate records, and assisting with data management activities.
• Serve as a resource to colleagues by providing guidance on internal systems and processes.
• Assist with departmental projects, process improvements, and other operational initiatives as assigned.

Skills

Microsoft Office Suite

Salesforce

Verbal & Written Communication

Organizational skills

Interpersonal skills

Education

BA degree

Tools

Salesforce

Microsoft Office

Job description

UJA Federation of New York seeks a Program & Operations Coordinator to join the Operations and Grants Management and Network teams in New York. You will manage program logistics, support grants processes, and help optimize internal systems in a collaborative, fast-paced office environment.

The role requires strong organizational and communication skills, with experience in database systems and project coordination. This is a hybrid position with three days in the office.