Hybrid NYC Program Operations Specialist

Hillel International; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Commuter benefits

Unlimited vacation

Professional development opportunities

Mission-driven environment

Job summary

Atra: Center for Rabbinic Innovation, supported by Hillel International, is hiring a Program Operations Coordinator in the New York City area. The role ensures logistics, communications, and systems behind our programs run smoothly and effectively.

You will support a portfolio of cohort-based programs, convenings, and initiatives, with a focus on timely communications, participant experience, and data integrity in a fast-moving nonprofit setting.

Qualifications

• Bachelor’s degree in a relevant field.
• 1–3 years of program coordination, operations, or similar experience.
• Experience supporting events, programs, or cohort-based experiences.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong interpersonal skills and comfort working with diverse participants and stakeholders.
• Comfort with digital tools such as Google Workspace, project management platforms (e.g., Asana), CRM systems, and communication tools.
• Ability to work both independently and collaboratively in a team-based environment.
• Relationship-driven approach and interest in supporting meaningful participant experiences.
• Familiarity with Jewish communal environments is a plus.

Responsibilities

• Program Coordination & Logistics: Coordinate scheduling, materials, and logistics for programs, workshops, and events.
• Support coordination of convenings, working groups, and emerging initiatives as needed.
• Support onboarding and offboarding processes for participants.
• Maintain program calendars and track key deadlines and milestones.
• Communications & Participant Support: Draft and send participant communications; serve as a point of contact for inquiries.
• Support recruitment and application processes; collaborate with communications team for newsletters and campaigns.
• Data & Systems: Maintain program data across CRM and tools; track participation and engagement metrics.
• Support evaluation processes, including surveys and data collection.
• Team Coordination: Help align across the organization to ensure smooth program delivery.

Skills

Highly Organized

Detail-Oriented

Clear Communicator

Collaborative Team Player

Systems-Minded

Education

Bachelor’s degree

Tools

Google Workspace

Asana

CRM systems

Job description

Atra: Center for Rabbinic Innovation, supported by Hillel International, is hiring a Program Operations Coordinator in the New York City area. The role ensures logistics, communications, and systems behind our programs run smoothly and effectively.

You will support a portfolio of cohort-based programs, convenings, and initiatives, with a focus on timely communications, participant experience, and data integrity in a fast-moving nonprofit setting.