Program Support Assistant: Data-Driven Admin & Scheduling

U.S. Department of Veterans Affairs; North Chicago (IL); On-site; USD 46,000 - 59,000; Full time

Job summary

U.S. Department of Veterans Affairs in North Chicago, IL seeks a Program Support Assistant (OA) to perform clerical and administrative tasks. The role includes preparing reports, scheduling meetings, and managing documents for the Facility Management Division.

Responsibilities cover data entry, developing automated reports, coordinating meetings, and advising on pay and leave matters. Typical schedule is Mon-Fri 7:00 AM–3:30 PM with opportunities for advancement.

Qualifications

• Official transcript required for education-based qualifications.
• Only education or degrees recognized by the U.S. Department of Education may be used for federal employment.
• Foreign education requires a Certificate of Foreign Equivalency with the transcript.

Responsibilities

• Prepares presentations (graphs, charts) and compiles statistical reports and requisitions.
• Schedules appointments, coordinates meetings and conferences for the division.
• Develops automated reports and prepares briefing materials for leadership.
• Maintains attendance and leave records; provides pay and leave guidance.
• Follows up to ensure timely action on commitments and approvals.

Skills

Administrative support

Data entry

Scheduling

Report preparation

Time management

Pay and leave advice

Education

Official transcripts

Tools

Microsoft Office

Job description

U.S. Department of Veterans Affairs in North Chicago, IL seeks a Program Support Assistant (OA) to perform clerical and administrative tasks. The role includes preparing reports, scheduling meetings, and managing documents for the Facility Management Division.

Responsibilities cover data entry, developing automated reports, coordinating meetings, and advising on pay and leave matters. Typical schedule is Mon-Fri 7:00 AM–3:30 PM with opportunities for advancement.