Nutrition & Food Service Program Support Assistant

U.S. Department of Veterans Affairs; Palo Alto (CA); On-site; USD 57,000 - 74,000; Full time

Job summary

The Department of Veterans Affairs (VA) VA Medical Center’s Nutrition and Food Services Department seeks a Program Support Assistant (OA) to provide wide-ranging administrative, clerical, and technical support. Duties include organizing data, processing documents, and tracking reports, with scheduling and coordination of meetings and visits as part of daily operations.

The role emphasizes office procedures, data integrity, and timely communication to support N&FS functions.

Qualifications

• No educational substitution at this grade level.

Responsibilities

• Organizing data into Access databases or spreadsheet formats.
• Receives and processes documents and reports in accordance with established procedures.
• Reviews documents and reports for completeness and enters pertinent information into an automated tracking system or creates spreadsheets/databases to track them.
• Collects, assembles, and compiles data for recurring, special, and one-time administrative and management reports.
• Prepares, executes, and/or tracks program specific information.
• Provides clerical contact support such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, and similar information.
• Schedules appointments, coordinates meetings, and/or arranges conferences.

Job description

The Department of Veterans Affairs (VA) VA Medical Center’s Nutrition and Food Services Department seeks a Program Support Assistant (OA) to provide wide-ranging administrative, clerical, and technical support. Duties include organizing data, processing documents, and tracking reports, with scheduling and coordination of meetings and visits as part of daily operations.

The role emphasizes office procedures, data integrity, and timely communication to support N&FS functions.