Program Operations Coordinator - Travel & Procurement

MUSC Health; Charleston (SC); On-site; USD 46,000 - 79,000; Full time

Job summary

The Medical University of South Carolina (NMVC) seeks an Administrative & Grants Coordinator to provide essential support across contracts, travel, procurement, and reporting. You will work closely with the Project Manager and Directors, ensuring accurate documentation and timely activities for grant compliance.

Responsibilities include travel coordination, procurement assistance, meeting minute-taking, and maintaining centralized project records.

Qualifications

• Bachelor’s degree or at least two years of experience in program coordination or administrative support.
• Proficiency in Microsoft Office; experience with travel planning, reimbursement processing and procurement.
• Strong written and oral communication; ability to plan, organize, and prioritize tasks.

Responsibilities

• Provide administrative, programmatic, and procurement support for the NMVC grant.
• Maintain consultant contracts and travel arrangements for staff and consultants.
• Support procurement activities and ensure timely payment of invoices; manage PCard transactions and reconciliation.
• Follow up on action items from weekly meetings and maintain project documentation.
• Maintain a record of community presentations and upload materials for centralized access.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Education

Bachelor’s degree

Two years of program coordination/administrative support experience

Tools

Microsoft Office

REDCap

Zoom

Teams

WorkDay

Job description

The Medical University of South Carolina (NMVC) seeks an Administrative & Grants Coordinator to provide essential support across contracts, travel, procurement, and reporting. You will work closely with the Project Manager and Directors, ensuring accurate documentation and timely activities for grant compliance.

Responsibilities include travel coordination, procurement assistance, meeting minute-taking, and maintaining centralized project records.