UNIV - Program Coordinator I - Psychiatry: NCVC

Medical University of South Carolina; Orleans Estates (SC); On-site; USD 46,000 - 62,000; Full time

Job summary

Medical University of South Carolina (MUSC) is seeking an administrative coordinator to support the National Mass Violence Center (NMVC). The role focuses on travel arrangements, procurement, and grant reporting, with duties extending to maintaining documentation and coordinating supplies for faculty and staff.

The position requires a bachelor’s degree and at least one year of related experience, with strong MS Office skills and familiarity with REDCap, Zoom, Teams, and WorkDay preferred.

Qualifications

• Bachelor’s degree and one year relevant program experience.
• Experience with office operations, reporting, travel planning, reimbursement processing, and procurement activities.
• Strong communication skills and ability to work in a fast-paced environment.

Responsibilities

• Provide travel support for NMVC, arrange flights, coordinate logistics for events and activities, and handle travel reimbursements in OurDay.
• Assist in creating and organizing weekly reports for NMVC meetings and prepare biweekly funding reports.
• Support NMVC procurement activities, manage vendor payments, and reconcile PCard transactions with annual training.

Skills

Oral communication

Written communication

Microsoft Office

Note-taking

Zoom

Teams

Education

Bachelor’s degree

Tools

OurDay

Box

REDCap

WorkDay

Zoom

Teams

Job description

Job Description Summary

This position is responsible for providing administrative, programmatic, and procurement support on an OVC award supporting the National Mass Violence Center (NMVC). This position will provide support to the Project Manager and Project Directors, and other members of the National Mass Violence Center (NMVC). Key responsibilities include maintaining consultant contracts, consultant travel, assisting with procurement related activities and following up with staff to obtain required documentation for grant and MUSC reporting needs. The position will also perform other administrative and logistical tasks as assigned for the NMVC.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Research Grant

Cost Center

CC001052 COM PSYCH NCVC CC

Pay Rate Type

Hourly

Pay Grade

University-GEN08

Pay Range

46,206.00 - 62,322.00 - 78,540.000

Scheduled Weekly Hours

40

FLSA

Hourly

Work Schedule

M-F, 8:30AM - 5:00PM

Job Duties

• 35% - Provides comprehensive travel support for the National Mass Violence Center (NMVC), including arranging and purchasing flights and coordinating all related logistical needs for project managers, select faculty, consultants and Public Information Officers for events, exhibits, and other program activities. Works directly with travelers to ensure initial travel requests are properly submitted, assists with reconciling expenses upon return, and submits travel reimbursement requests with all required documentation into OurDay.
• 10% - Assists in the creation and organization of weekly reports for Center meetings, responsible for taking minutes of weekly meetings and assists with the preparation of the biweekly report to OVC’s funding officer.
• 35% - Responsible for assisting with procurement activities for the NMVC. Duties include learning and utilizing OurDay to support the purchase of goods and supplies for faculty and staff; ensuring timely payment of invoices from consultants; and coordinating special project-related purchases. Serves as an authorized MUSC purchase card (PCard) holder and is accountable for all PCard transactions, including proper reconciliation, documentation, and completion of required annual training.
• 10% - Responsible for following up on all action items identified during weekly team meetings. All agendas, attendance rosters, and meeting notes will be maintained in a shared location accessible to the project team.
• 10% - Maintains a comprehensive record of all presentations delivered to community audiences and conferencesby faculty and staff, ensuring that all materials are uploaded to the designated Box platform for centralized access and archival.

Preferred Education and Training Experience

Bachelor’s degree or at least two years of experience in program coordination and/or administrative support. Experience with office operations, reporting, travel planning, reimbursement processing, and procurement activities. Ability to work effectively in a fast-paced, flexible environment, including collaboration with state and local entities responding to incidents of mass violence. Proficiency with Microsoft Office applications (Excel, Word, PowerPoint preferred); familiarity with REDCap, note-taking tools, Zoom, Teams, and WorkDay is a plus. Strong oral and written communication skills. Demonstrated ability to plan, organize, and prioritize tasks to meet schedules and achieve goals. Ability to exercise sound judgment and discretion in interpreting and applying policies and procedures. Commitment to maintaining professionalism and confidentiality in all communications. Strong work ethic and reliability.

Minimum Requirement

A bachelor's degree and one year relevant program experience.

Physical Requirement

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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