UNIV - Program Coordinator II - Procurement

Medical University of South Carolina; Columbia (SC); On-site; USD 53,000 - 90,000; Full time

Job summary

Medical University of South Carolina seeks a Program Coordinator II to support University Procurement by coordinating the full contract lifecycle, from initiation to final execution. The role ensures contracts are reviewed, routed, executed, and tracked in MUSC’s contract management system, maintaining accurate records and timely processing.

The position emphasizes collaboration with Legal, internal stakeholders, and external suppliers, process improvement, and data reporting to enhance

Qualifications

• Bachelor’s degree in business administration, supply chain, public administration, legal studies, or a related field.
• Four (4) years of relevant program, procurement, or contract administration experience may substitute for a bachelor’s degree.
• Experience working with contract documentation, systems, or workflows.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, AI tools, and familiarity with contract management systems.

Responsibilities

• 35% Manage the contract intake and administration process, including initiating and maintaining contract records within the contract management system.
• Coordinate contract review and redlining with Legal and external suppliers, maintaining system updates and facilitating resolution until final approval.
• Assist Contract Manager in analyzing, developing, and implementing process improvements.
• Assist in creating standardized training materials to assist using departments to effectively administer contracts after execution.
• 20% Maintain database, dashboards and provide updates and reports on current contracts in process.
• 10% Facilitate communication among team members, including Legal, Information Solutions, Finance, using departments, and external partners.
• 5% Perform other duties as assigned.

Skills

Contract administration

Analytical thinking

Written and verbal communication

Education

Bachelor’s degree in business administration, supply chain, public administration, legal studies, or related field

Tools

Microsoft Office

AI tools

Contract management systems

Job description

Job Description Summary

Under limited supervision, The Program Coordinator II supports University Procurement by coordinating and administering the full contract lifecycle process for the University. This role is responsible for ensuring that contracts are efficiently routed, reviewed, executed, and tracked in accordance with MUSC policies, the South Carolina Consolidated Procurement Code, and other applicable regulations. The position plays a critical role in maintaining the integrity and accuracy of contract records within the contract management system while facilitating timely progression of agreements from initiation through final execution.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC002418 UNIVERSITY PROCUREMENT

Pay Rate Type

Salary

Pay Grade

University-GEN09Pay Range53,142.00 - 71,706.00 - 90,372.000

Scheduled Weekly Hours

40

Work Shift

Program Coordinator II serves as a key liaison between Procurement, the Office of General Counsel, internal stakeholders, and external suppliers. The position ensures effective communication across all parties, helps resolve issues that may delay contract processing, and provides guidance to departments on contract submission requirements and procedures. In addition to coordination activities, the role supports process improvement initiatives, assists with the implementation and use of contract management systems and tools, and contributes to reporting and data analysis efforts that enhance operational visibility and efficiency across contracting functions.

Key Responsibilities

• 35% Manage the contract intake and administration process, including initiating and maintaining contract records within the contract management system. Coordinate contract review and redlining with Legal and external suppliers, maintaining system updates and facilitating resolution until final approval. This includes preparing contracts for execution by ensuring correct formatting, required approvals, and submission for electronic signature.
• 30% Assist Contract Manager in analyzing, developing, and implementing process improvements. Assist in creating standardized training materials to assist using departments to effectively administer contracts after execution.
• 20% Maintain database, dashboards and provide updates and reports on current contracts in process.
• 10% Facilitate communication among team members, including Legal, Information Solutions, Finance, using departments, and external partners.
• 5% Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree in business administration, supply chain, public administration, legal studies, or a related field.
• Will also consider the following Equivalent experience : Four (4) years of relevant program, procurement, or contract administration experience may be substituted in lieu of a bachelor’s degree.
• Experience working with contract documentation, systems, or workflows.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Artificial Intelligence tools, and familiarity with contract management systems.

Physical Requirements

• (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
• Ability to perform job functions in an upright position.
• (Frequent) Ability to perform job functions in a seated position.
• (Frequent) Ability to perform job functions while walking/mobile.
• (Frequent) Ability to work indoors.
• (Continuous) Ability to work outdoors in all weather and temperature extremes.
• (Infrequent) Ability to work in confined/cramped spaces.
• (Infrequent) Ability to perform job functions from kneeling positions.
• (Infrequent) Ability to squat and perform job functions.
• (Infrequent) Ability to perform 'pinching' operations.
• (Infrequent) Ability to fully use both hands/arms.
• (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
• (Frequent) Ability to reach in all directions.
• (Frequent) Possess good finger dexterity.
• (Continuous) Ability to maintain tactile sensory functions.
• (Continuous) Ability to lift and carry 15 lbs., unassisted.
• (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.
• (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted.
• (Continuous) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
• (Continuous) Ability to see and recognize objects close at hand.
• (Frequent) Ability to see and recognize objects at a distance.
• (Frequent) Ability to determine distance/relationship between objects; depth perception.
• (Frequent) Good peripheral vision capabilities.
• (Continuous) Ability to maintain hearing acuity, with correction.
• (Continuous) Ability to perform gross motor functions with frequent fine motor movements.

Equal Opportunity Employer

Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: e-verify/employees.