Program Assistant: Admin & Data Support in Magalia

Travel Security Careers; California; On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Magalia, CA seeks Program Assistants to support managers with administrative coordination, data tracking, scheduling, payroll, and records. The role emphasizes attention to detail, multi-tasking, and cross-team communication.

Responsibilities include coordinating office activities, compiling reports, maintaining electronic files, scheduling meetings, and assisting with program areas such as finance and HR.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Experience with payroll, timekeeping, or scheduling functions.
• Using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities and assignments.
• Compile, organize, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence and meeting materials.
• Schedule meetings and track deadlines.
• Monitor program metrics and ensure data accuracy.
• Communicate with employees, managers, and external contacts.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Tools

MS Office

Job description

The Transportation Security Administration in Magalia, CA seeks Program Assistants to support managers with administrative coordination, data tracking, scheduling, payroll, and records. The role emphasizes attention to detail, multi-tasking, and cross-team communication.

Responsibilities include coordinating office activities, compiling reports, maintaining electronic files, scheduling meetings, and assisting with program areas such as finance and HR.