Administrative & Program Operations Specialist

Transportation Security Careers; Glenfield (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Glenfield, NY is seeking Program Assistants to support TSA offices and airport field operations. You will perform administrative coordination, data tracking, scheduling, and records management to keep programs on schedule.

Responsibilities include assisting with finance, HR, payroll, and other program areas, maintaining records, and communicating with teams. Candidates should handle multiple tasks with precision and discretion.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Monitor program metrics and identify incomplete or inconsistent information
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy and compliance

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadline coord.

Customer service

Handling multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Spreadsheet software

Job description

Transportation Security Administration in Glenfield, NY is seeking Program Assistants to support TSA offices and airport field operations. You will perform administrative coordination, data tracking, scheduling, and records management to keep programs on schedule.

Responsibilities include assisting with finance, HR, payroll, and other program areas, maintaining records, and communicating with teams. Candidates should handle multiple tasks with precision and discretion.