Administrative Program Assistant — Office & Data Coordination

Travel Security Careers; Elmhurst (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Elmhurst is seeking Program Assistants to provide administrative and program support across TSA offices and airport field operations. The role emphasizes accuracy, detailed data handling, and collaboration with managers and staff to keep operations on track.

The position involves coordinating daily office activities, preparing reports and correspondence, maintaining electronic records, calendars, and deadlines, and assisting with finance, HR, scheduling,

Qualifications

• Experience supporting busy offices with reports, spreadsheets, or presentations.
• Proficiency in organizing records and maintaining documentation.
• Ability to track deadlines, assignments, and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Education

Any college degree or equivalent experience

Tools

Microsoft Office

Job description

Transportation Security Administration in Elmhurst is seeking Program Assistants to provide administrative and program support across TSA offices and airport field operations. The role emphasizes accuracy, detailed data handling, and collaboration with managers and staff to keep operations on track.

The position involves coordinating daily office activities, preparing reports and correspondence, maintaining electronic records, calendars, and deadlines, and assisting with finance, HR, scheduling,