Program Operations Administrative Assistant

InAlliance; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

InAlliance is seeking an Administrative Assistant for the Community Training Program (CTP). The role provides comprehensive admin support, manages participant records, reviews reports, and assists in monthly billing. You may handle a small caseload of participants and cover as needed.

Responsibilities include clerical tasks, meeting minutes, timecard checks, billing, and onboarding new staff. Strong organizational skills and attention to detail are essential.

Qualifications

• Minimum two years’ experience in an administrative role, preferably in services for individuals with disabilities.
• Proficient in Microsoft Office and general office software.
• Strong organizational and time-management skills.
• Effective communication and attention to detail.

Responsibilities

• Provide general clerical support to ensure smooth program operations.
• Maintain and organize participant files with regular updates and archiving.
• Keep departmental records accurate and up to date.
• Attend staff meetings and take clear meeting minutes.
• Review participant timecards for accuracy before payroll submission.
• Assist in the billing process and maintain organized billing records.
• Organize and send participant progress reports to regional centers.
• Conduct weekly audits of staff documentation for accuracy and compliance.
• Verify staff mileage and timecards before payroll submission.
• Assist with onboarding new staff, including training on systems and audit trails.
• Support staff scheduling and coverage.
• Coordinate and maintain company vehicles.
• Provide direct support to program participants as needed, including small caseload management.
• Demonstrate effective time management and prioritization.

Education

High School Diploma

Bachelor's degree in human services or related field

Tools

Microsoft Office

Job description

InAlliance is seeking an Administrative Assistant for the Community Training Program (CTP). The role provides comprehensive admin support, manages participant records, reviews reports, and assists in monthly billing. You may handle a small caseload of participants and cover as needed.

Responsibilities include clerical tasks, meeting minutes, timecard checks, billing, and onboarding new staff. Strong organizational skills and attention to detail are essential.