Program & Billing Administrative Assistant

InAlliance; Wheatland (CA); On-site; USD 23,000 - 33,000; Full time

Job summary

InAlliance is seeking an Administrative Assistant for the Community Training Program in Wheatland, CA. The role provides essential clerical support, maintains participant records, and assists with billing and reports.

The position requires a High School Diploma, at least two years of administrative experience, and proficiency in Microsoft Office. Preferred qualifications include a Bachelor's in human services and CPR/First Aid certification.

Qualifications

• Minimum two years of experience in an administrative capacity, preferably in services for individuals with disabilities.
• Proficiency in Microsoft Office.

Responsibilities

• Provide general clerical support to ensure smooth program operations.
• Maintain and organize participant files, including regular updates and archiving.
• Keep departmental records accurate and up to date.
• Attend staff meetings and take clear, concise meeting minutes.
• Review participant timecards for accuracy before submitting to payroll.
• Assist in the billing process and maintain organized billing records.
• Organize and send participant progress reports to regional centers.
• Conduct weekly audits of staff documentation for accuracy and compliance.
• Verify staff mileage and timecards before submitting to payroll.
• Assist with onboarding new staff, including training on computer systems, voicemail, timecards, and audit trails.
• Support with staff scheduling and coordinating staff coverage.
• Aid in the coordination and maintenance of company vehicles.
• Provide direct support to program participants as needed, which may include managing a small caseload.
• Utilize effective time management, establish work priorities, and organizational skills.

Skills

Microsoft Office

Education

High School Diploma

Bachelor's degree in human services

CPR/First Aid Certification

Tools

Microsoft Office

Job description

InAlliance is seeking an Administrative Assistant for the Community Training Program in Wheatland, CA. The role provides essential clerical support, maintains participant records, and assists with billing and reports.

The position requires a High School Diploma, at least two years of administrative experience, and proficiency in Microsoft Office. Preferred qualifications include a Bachelor's in human services and CPR/First Aid certification.