Administrative & Program Support Specialist

TSA Hiring Service; Graysville (AL); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Graysville, AL seeks a Program Assistant to provide essential administrative and program support, coordinating daily office activities and tracking deadlines. The role covers multiple TSA operational areas and requires meticulous organization and communication with internal teams.

The position emphasizes handling records, preparing reports, and assisting with payroll, HR, scheduling, and related tasks to keep programs running smoothly.

Qualifications

• Specialized experience as listed in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Experience with payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Graysville, AL seeks a Program Assistant to provide essential administrative and program support, coordinating daily office activities and tracking deadlines. The role covers multiple TSA operational areas and requires meticulous organization and communication with internal teams.

The position emphasizes handling records, preparing reports, and assisting with payroll, HR, scheduling, and related tasks to keep programs running smoothly.