Program Office Meeting & Documentation Specialist

ARES Corporation; Town of Florida (NY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

HSA/FSA Accounts

Life & Disability Insurance

Critical Illness & Accident Insurance

401(k) Plan

Paid Time Off & Holidays

Job summary

ARES Corporation is seeking an experienced Administrative Support professional to bolster the LX Program Office on the Kennedy Exploration Ground Systems program. The role emphasizes meeting coordination, minutes, and organizing communications across TechDoc, SharePoint, ICE, and Wiki platforms.

The candidate will maintain program records, manage agendas, distribute items for action, and assist with presentation coordination and CUI handling, enabling efficient decision-making and document

Qualifications

• Requires a BS/BA and 4+ years of related administrative or program support experience.
• Responsible for meeting coordination, minutes, and action item tracking.
• Experience with document control, versioning, and archiving across platforms.

Responsibilities

• Provide comprehensive administrative support to the LX Program Office.
• Manage agendas, minutes, action items, and distribution lists.
• Coordinate teleconferences, video conferences, and conference room logistics.
• Maintain program records and ensure proper archiving of documents across ICE, SharePoint, and Wiki.
• Handle presentation coordination, request materials, and prepare meeting aids.
• Assist with CUI handling and controlled access procedures.

Skills

Meeting coordination

Documentation

Technical writing

Data analysis

Configuration management

Database entry

Education

Bachelor of Science or Arts

Tools

ICE

SharePoint

TechDoc

Wiki

WebEx

Job description

ARES Corporation is seeking an experienced Administrative Support professional to bolster the LX Program Office on the Kennedy Exploration Ground Systems program. The role emphasizes meeting coordination, minutes, and organizing communications across TechDoc, SharePoint, ICE, and Wiki platforms.

The candidate will maintain program records, manage agendas, distribute items for action, and assist with presentation coordination and CUI handling, enabling efficient decision-making and document