KLXS-III Artemis – Board Support

ARES Corporation; Merritt Island (FL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

HSA/FSA Accounts

Life & Disability Insurance

Critical Illness & Accident Insurance

401(k) Plan

Paid Time Off & Holidays

Job summary

ARES Corporation in Merritt Island, FL is seeking an experienced Administrative Support Specialist to assist the Program Office on NASA's KLXS III contract. You will organize agendas, take minutes, track action items, coordinate teleconferences and conference rooms, and maintain documentation across TechDoc, SharePoint, ICE, and Wiki.

A BS/BA and at least four years of related experience are required, with strong organizational and written communication skills.

Qualifications

• BS/BA required.
• Minimum 4 years of related experience.
• Strong organizational and written communication skills.

Responsibilities

• Organize agendas and minutes for the Program Office.
• Track action items through closure.
• Coordinate teleconferences, video conferences, and conference room logistics.
• Maintain program records and distribution lists.
• Prepare and archive documents across TechDoc, SharePoint, ICE, and Wiki.

Skills

Administrative support

Meeting coordination

Documentation

Record keeping

CUI handling

Education

Bachelor's degree (BS/BA)

Tools

SharePoint

WebEx

ICE

Wiki

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Merritt Island, FL, US

3 days ago Requisition ID: 2621

Join the team in support of NASA on the Kennedy Exploration Ground Systems (EGS) Program (LX) Support Services Contract Three (KLXS III) contract. This program provides engineering and technical services, program and business management support services and administrative support services to the Exploration Ground Services (EGS) Artemis Program. The contract also includes support for ground systems and spaceflight systems planning and design; project management and integration; operations integration and analysis; technical requirements development, management, and compliance; cost, risk, information and configuration management; and schedule integration and analysis.

Clearance: None

Position Summary

The role provides comprehensive meeting, documentation, and coordination support for the Program Office. Responsibilities include managing agendas, minutes, and action items; coordinating meetings, teleconferences, and conference room logistics; maintaining program records and distribution lists; and preparing, organizing, and archiving all meeting materials across TechDoc, SharePoint, ICE, and Wiki platforms. The position facilitates meetings, ensures proper handling of CUI materials, supports presentation coordination, and maintains structured documentation workflows to enable efficient communication and decision-making across the program.

Description of Duties

Provide administrative support to EGS related boards, panels, reviews, and working groups to include:

• Document agendas and minutes
• Track action items through closure
• Communicate and distribute data items for information, review, Request for Action (RFA) processing, and storing documentation within applications (e.g., Integrated Collaborative Environment (ICE), SharePoint)
• Coordinate teleconferences, video conferences, conference rooms, and information sharing applications (e.g., WebEx)
• Maintain Program-related records
• Provide TechDoc support to the LX Program Office.
• Manage Conference Room reservations
• Maintain Outlook invitations and Distribution Lists
• Coordinate agenda topics with Program Integrators and NASA customers
• Manage meetings and agenda topics on the applicable SharePoint and Wiki pages
• Request and obtain presentation charts
• Set-up Conference Room prior to meetings
• Print hard copies of presentation charts
• Facilitate meetings (present charts, roll call, and polling)
• Take notes for purposes of completing minutes
• Record and track Action Items to closure
• Format and write meeting minutes
• Archive agendas, minutes, and presentations on the applicable TechDoc, SharePoint, and Wiki sites
• Give access to controlled unclassified information (CUI) documents after checking with Forum chairs, and following steps in IdMAX
• Prepare and send calendar invites for the Pre-Review and the Forum
• Coordinate presentations and upload them to SharePoint, make copies of presentations for Forum members
• Conduct the meeting by operating conference room equipment, including Webex when required, recording minutes and actions
• Upload minutes and attendance rosters to SharePoint, initiate actions in SharePoint, and/or link all documentation to the applicable TechDoc folder

Education

• Bachelor of Science (BS) or Bachelor of Arts (BA)

Skills and Competencies

• Minimum of 4 years of related experience in one or more of the related areas of expertise.
• Duties may include configuration management, data analysis and tracking, technical writing, technical and graphical document preparation, database entry.

ARES offers a competitivecompensation and benefit package. Full time employees may participate in:

• Medical Insurance
• Vision Insurance
• HSA/FSA Accounts
• Life & Disability Insurance
• Critical Illness & Accident Insurance
• 401(k) Plan
• Paid Time Off & Holidays

ARES is an equal opportunity employer and complies with E-Verify. We believe in hiring a diverse workforce and fostering an inclusive culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. ARES shall abide by the requirements of 41 CFR 601.4(a), 60-300.5(a) and 60-741.5(a ).