Meeting Support Specialist

ARES Corporation; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA/FSA Accounts

Life & Disability Insurance

ESOP

401(k) Plan

Paid Time Off & Holidays

Job summary

ARES Corporation seeks a Meeting Support professional to aid the Low Earth Orbit Program at the Johnson Space Center. Responsibilities include coordinating meetings, posting agendas, maintaining calendars, recording minutes, and providing basic IT support for room equipment.

Requires an Associate's degree (or 5 years experience) and strong MS Office skills. On-site work 3–4 days/week with potential early mornings and travel as needed.

Qualifications

• Associate's degree from an accredited college or university, or (5) years of experience.
• Experience supporting meetings and data management preferred.
• Strong Microsoft Office proficiency required.

Responsibilities

• Support meeting operations across multiple disciplines.
• Post agendas and presentations; provide website and calendar support.
• Schedule meetings and room equipment; provide in-room meeting support.
• Record, transcribe and summarize meeting minutes; track actions and decisions.
• Provide basic IT support for meeting room equipment and tools.
• Coordinate and schedule multiple meetings per week; occasional travel.

Skills

MS Office

Meeting coordination

Communication skills

Data management

Education

Associate's degree or 5 years experience

Tools

SharePoint

MS Teams

Job description

ARES is looking for an individual with experience in Meeting Support to join our team supporting the Low Earth Orbit Program on the Mission Technical Integration Contract at the Johnson Space Center.

Minimum Requirements

• Support a Low Earth Orbit Program meeting operations in multiple disciplines including but not limited to performing data management (electronic and in-room) to ensure the meetings and restricted based on data-owner classificaiton.


• Perform all meeting logistics, include:

• Posting agendas and presentations


• Providing Website and calendar support


• Scheduling meeting and room equipment, and providing in-room meeting support


• Record, transcribe and/or summarize meeting minutes


• Record and track meeting actions and decisions


• Provide basic IT support and troubleshotoing for meeting room equipment and tools


• Coordinate and schedule multiple meetings per week

• Ability to work on-site a minimum of 3 to 4 days a week


• Identifying process improvements with plans for implementation and execution


• Provides early morning and after-hours meeting support as assigned.


• Ability to travel as requires.


• Performs other duties as assigned


• Proficient knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)


• Excellent communication (verbal and written) skills

Preferred Qualification

• NASA Human Spaceflight experience


• Knowledge of SharePoint and/or Data Management


• Knowledge of data handling for exports (proprietary, ITAR, etc.)


• Knowledge of MS Teams

Education and Relevant Work Experience

Associate's degree from an accredited college or university, or (5) years of experience

ARES Benefits

ARES offers a competitive compensation and benefit package. Full-time employees may participate in:

• Medical Insurance


• Dental Insurance


• Vision Insurance


• HSA/FSA Accounts


• Life & Disability Insurance


• Critical Illness & Accident Insurance


• ESOP


• 401(k) Plan


• Paid Time Off & Holidays

ARES is an equal opportunity employer and complies with E-Verify. We believe in hiring a diverse workforce and fostering an inclusive culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. ARES shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a).