Program Coordinator II (Part-time)

Northeast Ohio Medical University; Northern (KY); Hybrid; USD 29,000 - 33,000; Part time

Benefits offered by this job

Retirement plan

Paid time off

Lean Six Sigma training

Job summary

NEOMED's Department of Family and Community Medicine is seeking a part-time Program Coordinator II (0.5 FTE, 20 hours per week). The role focuses on coordinating the Accelerated Family Medicine Track, including recruitment, enrollment, and program materials.

Responsibilities include scheduling, stakeholder engagement, and budget oversight. Starting pay ranges from $20.99 to $24.12 per hour, with comprehensive benefits and professional growth opportunities.

Qualifications

• Three years related work experience in an administrative / department coordinator role.
• Experience in higher education preferred.

Responsibilities

• Coordinate university programs and manage program operations.
• Develop program objectives, goals, and timelines.
• Coordinate logistics for meetings, venues, and resources.
• Provide administrative support including scheduling, agendas, and records.
• Collect data and prepare regular progress reports and evaluations.

Skills

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

Position Information

Position Title

Position Type

Position Type Admin/Professional

Department

Department Family & Community Medicine

Full or Part Time

Full or Part Time Part Time

Pay Grade

Pay Grade MN7

Position Summary Information

Department Specific Information

Join Northeast Ohio Medical University’s ( NEOMED ) Department of Family and Community Medicine
NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Program Coordinator II who wants to contribute to meaningful work in a collaborative academic environment. This is a part-time, 0.5FTE, 20-hours per week position.
Accelerated Family Medicine Track Program:
Facilitate student recruitment, application, selection and enrollment process, as well as off-ramping contingencies as needed.

• Create and coordinate program schedules and calendars.
• Create, manage and update program materials, as well as website presence.
• Develop implementation and monitoring strategies for students on different graduation timelines to ensure timely graduation and overall program success.
• Interface with internal/external stakeholders for successful program implementation.

At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.
Starting Pay Rate Range: $20.99– $24.12, commensurate with experience
Benefits & Perks
NEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive.
Retirement
State retirement plan with 14% employer matching to help you plan for the future
Paid Time Off
Generous vacation and sick leave, in addition to 11 paid holidays each year
Additional Benefits
Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification
Employee wellness activities and initiatives that support a healthy work-life balance

Summary

Coordinate, plan, execute and evaluateuniversity programs. This position involves managing multiple aspects of program operations, including logistical coordination, stakeholder engagement, budget oversight, and outcome assessment.

Principal Functional Responsibilities

Communication and Outreach: Develop and maintain strong relationships with internal and external stakeholders, including faculty, staff, students and industry partners. Oversee the day-to-day implementation of programs to ensure they align with established goals and objectives. Monitor program progress and address any issues or challenges that arise during implementation. Facilitate communication and coordination among partners involved in program delivery. Collaborate with stakeholders to identify opportunities for program improvement and expansion.

Program Management and Coordination: Developprogram objectives, goals, and timelines. Collaborate with program managers and stakeholders to outline program requirements and deliverables. Coordinate logistics for program activities, including scheduling meetings, securing venues, and arranging necessary resources. Cultivate positive relationships with program stakeholders.

Administrative Support: Provide administrative support to program managers, including scheduling meetings, preparing meeting agendas, and drafting correspondence. Maintain program documentation, files, and records in accordance with organizational policies and procedures. Assist in budget planning and resource allocation for programs. Track program expenditures and ensure spending remains within approved budgets. Prepare financial reports and documentation related to program funding and expenses.

Data Collection and Reporting: Develop systems for collecting program data and maintaining accurate records of program activities. Compile and analyze program data to measure performance and outcomes. Prepare regular reports and presentations on program progress, impact, and effectiveness. Implement quality assurance measures to ensure programs meet established standards and objectives. Conduct program evaluations and gather feedback from stakeholders to inform program enhancements and adjustments.

Other Duties: Perform other duties as assigned.

Qualifications

• Three years related work experience in an administrative / department coordinator role
• Proficient in Microsoft Office Suite

Preferred Qualifications

• Experience in higher education

Physical Requirements

Must be able to utilize a phone, computer and other office equipment.

NEOMED Campus Safety Guidelines

In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

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