Program Coordinator II

Northeast Ohio Medical University (NEOMED); Rootstown Township (OH); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

On-site position

Professional development opportunities

PTO and holidays

Job summary

NEOMED is seeking a part-time Program Coordinator II in Family & Community Medicine to coordinate and evaluate university programs. The role covers logistics, stakeholder engagement, budget oversight, and outcome assessment, with 0.5FTE (20 hours/week).

The ideal candidate holds an Associate's degree and brings at least three years of administrative coordination experience, plus proficiency in Microsoft Office. This on-site position offers competitive pay and benefits.

Qualifications

• Associate's degree required.
• Three years related work experience in an administrative / department coordinator role.
• Proficient in Microsoft Office Suite.

Responsibilities

• Coordinate communications and outreach, maintaining relationships with internal and external stakeholders.
• Plan and manage program objectives, timelines, deliverables, and logistics.
• Provide administrative support including scheduling, agendas, and correspondence; maintain documentation and budgets.

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Coordinate, plan, execute and evaluate university programs. This position involves managing multiple aspects of program operations, including logistical coordination, stakeholder engagement, budget oversight, and outcome assessment.

Position Type:

Admin/Professional

Department:

Family & Community Medicine

Full or Part Time:

Part Time

Pay Grade:

MN7

Principal Functional Responsibilities:

Communication and Outreach:

Develop and maintain strong relationships with internal and external stakeholders, including faculty, staff, students and industry partners. Oversee the day-to-day implementation of programs to ensure they align with established goals and objectives. Monitor program progress and address any issues or challenges that arise during implementation. Facilitate communication and coordination among partners involved in program delivery. Collaborate with stakeholders to identify opportunities for program improvement and expansion.

Program Management and Coordination:

Develop program objectives, goals, and timelines. Collaborate with program managers and stakeholders to outline program requirements and deliverables. Coordinate logistics for program activities, including scheduling meetings, securing venues, and arranging necessary resources. Cultivate positive relationships with program stakeholders.

Administrative Support:

Provide administrative support to program managers, including scheduling meetings, preparing meeting agendas, and drafting correspondence. Maintain program documentation, files, and records in accordance with organizational policies and procedures. Assist in budget planning and resource allocation for programs. Track program expenditures and ensure spending remains within approved budgets. Prepare financial reports and documentation related to program funding and expenses.

Data Collection and Reporting:

Develop systems for collecting program data and maintaining accurate records of program activities. Compile and analyze program data to measure performance and outcomes. Prepare regular reports and presentations on program progress, impact, and effectiveness. Implement quality assurance measures to ensure programs meet established standards and objectives. Conduct program evaluations and gather feedback from stakeholders to inform program enhancements and adjustments.

Other Duties:

Perform other duties as assigned.

Qualifications:

• Associate's degree
• Three years related work experience in an administrative / department coordinator role
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Bachelor's degree
• Experience in higher education

Physical Requirements:

Must be able to utilize a phone, computer and other office equipment.

Department Specific Information:

NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Program Coordinator II who wants to contribute to meaningful work in a collaborative academic environment. This is a part-time, 0.5FTE, 20-hours per week position.

Accelerated Family Medicine Track Program:

• Facilitate student recruitment, application, selection and enrollment process, as well as off-ramping contingencies as needed.
• Create and coordinate program schedules and calendars.
• Create, manage and update program materials, as well as website presence.
• Develop implementation and monitoring strategies for students on different graduation timelines to ensure timely graduation and overall program success.
• Interface with internal/external stakeholders for successful program implementation.

At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.

Starting Pay Rate Range:

$20.99– $24.12, commensurate with experience

Benefits & Perks:

NEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive.

Retirement:

State retirement plan with 14% employer matching to help you plan for the future

Paid Time Off:

Generous vacation and sick leave, in addition to 11 paid holidays each year

Additional Benefits:

Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification

Employee wellness activities and initiatives that support a healthy work-life balance

NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.