Program Coordinator II

Northeast Ohio Medical University; Kentucky; On-site; USD 28,929 - 33,062; Part time

Benefits offered by this job

State retirement plan

Vacation and sick leave

11 paid holidays per year

Professional growth opportunities

Lean Six Sigma certification

Job summary

Northeast Ohio Medical University’s Department of Family and Community Medicine is seeking a part‑time Program Coordinator II to support the Accelerated Family Medicine Track Program and program operations.

You will recruit and enrol students, create schedules and materials, manage the program website, coordinate with stakeholders, monitor progress, prepare reports, and assist in budgeting. This role offers a collaborative academic environment and opportunities for growth.

Qualifications

• Three years of related work experience in an administrative/department coordinator role.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Facilitate student recruitment, application, selection, and enrollment.
• Create and coordinate program schedules and calendars.
• Create, manage, and update program materials and maintain the program website.
• Develop implementation and monitoring strategies to ensure timely graduation and program success.
• Interface with internal and external stakeholders for successful program implementation.

Skills

Administrative coordination

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

Program Coordinator II

Join Northeast Ohio Medical University’s Department of Family and Community Medicine as a part‑time Program Coordinator II. This role contributes to meaningful work in a collaborative academic environment, coordinating the Accelerated Family Medicine Track Program and supporting program operations and stakeholder engagement.

Position Details

• Position Type: Admin/Professional
• Department: Family & Community Medicine
• Full or Part Time: Part Time
• FTE: 0.5 (20 hours per week)
• Pay Grade: MN7
• Pay Rate: $20.99–$24.12 per hour (commensurate with experience)

Accelerated Family Medicine Track Program Responsibilities

• Facilitate student recruitment, application, selection, and enrollment, including off‑ramping contingencies.
• Create and coordinate program schedules and calendars.
• Create, manage, and update program materials and maintain the program website.
• Develop implementation and monitoring strategies for students on different graduation timelines to ensure timely graduation and overall program success.
• Interface with internal and external stakeholders for successful program implementation.

Principal Functional Responsibilities

• Develop and maintain strong relationships with internal and external stakeholders, including faculty, staff, students, and industry partners.
• Oversee day‑to‑day program implementation to align with established goals and objectives.
• Monitor program progress and address any issues or challenges that arise during implementation.
• Facilitate communication and coordination among partners involved in program delivery.
• Collaborate with stakeholders to identify opportunities for program improvement and expansion.
• Develop program objectives, goals, and timelines; outline program requirements and deliverables with program managers.
• Coordinate logistics for program activities, including scheduling meetings, securing venues, and arranging necessary resources.
• Provide administrative support to program managers: schedule meetings, prepare agendas, draft correspondence, maintain documentation, files, and records.
• Assist in budget planning and resource allocation; track expenditures and ensure spending remains within approved budgets.
• Prepare financial reports and documentation related to program funding and expenses.
• Develop systems for collecting program data and maintaining accurate records of program activities.
• Compile and analyze program data to measure performance and outcomes; prepare regular reports and presentations on program progress, impact, and effectiveness.
• Implement quality assurance measures to ensure programs meet established standards and objectives.
• Conduct program evaluations and gather feedback from stakeholders to inform program enhancements and adjustments.
• Perform other duties as assigned.

Qualifications

• Three years of related work experience in an administrative/department coordinator role.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications

• Experience in higher education.

Physical Requirements

Must be able to utilize a phone, computer, and other office equipment.

NEOMED Campus Safety Guidelines

NEOMED may require vaccinations as a condition of employment. Exemptions are available for valid medical reasons, sincerely held religious beliefs, and matters of conscience.

Benefits & Perks

• State retirement plan with 14% employer matching.
• Generous vacation and sick leave, plus 11 paid holidays each year.
• Ongoing professional growth opportunities including on‑site training and Lean Six Sigma certification.
• Employee wellness activities and initiatives that support a healthy work‑life balance.