Affiliation Programs and Communications Coordinator

Northeast Ohio Medical University (NEOMED); Rootstown Township (OH); Hybrid; USD 49,000 - 53,000; Full time

Benefits offered by this job

Healthcare Coverage

Retirement plan

Paid Time Off

Educational benefits

Hybrid work environment

Job summary

NEOMED is seeking an Affiliation Programs and Communications Coordinator to support administrative tasks, communications, and events across the affiliation portfolio. The role focuses on strengthening coordination, visibility, and engagement for research and innovation initiatives involving NEOMED faculty and affiliated hospital partners.

Reporting to the Director of Strategy and Transformation, you will work with objective leads and project managers to move deliverables forward, develop digital

Qualifications

• Bachelor’s degree required in communications, marketing, PR, journalism, or related field.
• Experience in administrative coordination, communications, marketing, event planning, or research support.
• Strong written, editing, verbal communication, storytelling, and organizational skills.

Responsibilities

• Provide administrative support for research objectives, scheduling, and meetings.
• Coordinate materials, documents, and deliverables with leads and project managers.
• Develop content for websites, newsletters, and social media.
• Plan and coordinate research-focused events and outreach.
• Track communications activity and generate basic reports.

Skills

Written communication

Editing

Verbal communication

Storytelling

Organization

Education

Bachelor's degree in Communications, Marketing, Public Relations, Journalism, or a related field

Job description

Summary

The Affiliation Programs and Communications Coordinator provides administrative support, communications and marketing, and event planning for affiliation objectives within NEOMED's major affiliation portfolio, supporting research focus areas and innovation focused objectives involving university researchers and clinical faculty from affiliated hospital partners by strengthening coordination, visibility, engagement, and execution across initiatives. This role helps expand program awareness, coordinate research-related events, and builds a digital presence that reflects the impact of NEOMED's academic and research community.

Reporting directly to the Director of Strategy and Transformation, this role works closely with affiliation objective leads and collaborates with project managers assigned to move deliverables forward.

Position Details

Position Type: Admin/Professional

Department: Strategy and Transformation

Full or Part Time: Full Time

Pay Grade: MN8

Principal Functional Responsibilities

Administrative Support and Coordination

Provides administrative support for research objectives within the affiliation portfolio, including scheduling, calendar coordination, meeting logistics, agenda preparation, minutes, follow-up, and routine correspondence. Supports committee leads, research area faculty, clinical faculty partners, and project managers by preparing materials, maintaining documentation, and coordinating administrative next steps. Manages purchasing, travel, reimbursements, invoice processing, P-card reconciliation, expense documentation, and equipment tracking. Maintains records, shared files, contact lists, calendars, and tracking tools to support communication, deadlines, and deliverables.

Communications, Marketing, and Digital Engagement

Develops communications and digital content that increase awareness of affiliation objectives, research focus areas, faculty expertise, student experiences, program outcomes, and milestones. Collaborates with faculty, staff, students, project managers, and affiliated hospital partners to gather stories, align messaging, and support a cohesive brand experience. Creates and updates content for websites, newsletters, brochures, presentations, and social media platforms, including LinkedIn, Instagram, Facebook, X, and YouTube. Translates complex scientific, clinical, and academic information into accessible content that supports program visibility, research engagement, and affiliation-related communications.

Event Planning and Outreach Support

Plans and coordinates research-focused events, seminars, workshops, conferences, student engagement activities, networking events, and partner meetings. Manages event logistics, including registration, room reservations, technology, catering, materials, speaker coordination, agendas, communications, photography or video coordination, live social coverage, and follow-up. Supports recruitment and outreach for prospective students and research partners through targeted campaigns, event promotion, and materials highlighting research opportunities, outcomes, and student experiences.

Program Tracking and Continuous Improvement

Maintains tracking tools for communications activity, engagement, partner outreach, student interest, events, administrative workflows, and deliverable-related updates. Prepares routine updates and basic reports for leadership, committee leads, project managers, and stakeholders. Tracks communication outcomes, social media analytics, event participation, marketing effectiveness, and audience engagement to inform future outreach strategies. Identifies opportunities to streamline processes, improve communication flow, strengthen event planning, and enhance coordination across research areas.

Other Duties

Perform other duties as assigned.

Qualifications

• Bachelor's degree in Communications, Marketing, Public Relations, Journalism, or a related field.
• Minimum one year of related experience in administrative coordination, communications, marketing, event planning, research support, higher education, healthcare, or a related environment.
• Strong written, editing, verbal communication, storytelling, and organizational skills, with the ability to manage multiple priorities, deadlines, events, stakeholders, and work locations.

Preferred Qualifications

• Experience in higher education, graduate education, academic medicine, healthcare, research administration, or scientific/research environments.
• Experience supporting or working with interdisciplinary and institutional teams.
• Experience creating content for websites, newsletters, social media, presentations, recruitment materials, advertisements, or digital campaigns.
• Experience coordinating events, outreach activities, webinars, conferences, seminars, or partner meetings.

Physical Requirements

Must be able to utilize a phone, computer and other office equipment.

Department Specific Information

Join Northeast Ohio Medical University's (NEOMED) Office of Strategy and Transformation

NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Affiliation Programs and Communications Coordinator who wants to contribute to meaningful work in a collaborative academic environment.

At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.

Starting Salary Range

Starting Salary Range: $49,120– $53,000, commensurate with experience

First Six Months Work Arrangement

During the first six months of employment, this position will be fully in person, with three days per week at NEOMED's Rootstown campus and two days per week at the Cleveland Health Innovation Center in Cleveland. After six months, the position will be eligible for a hybrid work arrangement, with up to two remote workdays per week.

Benefits & Perks

Healthcare Coverage

• Competitive medical, dental, and vision insurance through Medical Mutual
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Short-and long-term disability coverage, Long-term care coverage options, and Life insurance

Retirement

• State retirement plan with 14% employer matching to help you plan for the future

Paid Time Off

• Generous vacation and sick leave, in addition to 11 paid holidays each year

Additional Benefits

• Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151)
• Educational benefits with our partner universities (Policy#3349-07-45)
• Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification
• Employee wellness activities and initiatives that support a healthy work-life balance

Equal Employment Opportunity Statement

NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.