Administrative Assistant for Community Impact

Pioneer Human Services; Tacoma (WA); On-site; USD 24,000 - 32,000; Full time

Job summary

Pioneer Human Services is seeking an Administrative Assistant I to support a dynamic team in Washington. The role focuses on clerical tasks, billing, scheduling, and data management to ensure efficient operations and quality client service.

Ideal candidates have a year of office experience, strong Excel skills, and excellent communication. A high school diploma or GED is required, with AA as a preferred credential. This position emphasizes teamwork and reliable office support.

Qualifications

• High School Diploma or GED required; at least one year of clerical/office experience.
• Proficient with Microsoft Excel and Microsoft Office Suite.
• Excellent oral and written communication skills.
• If operating company vehicles, maintain a safe driving record and auto liability insurance.

Responsibilities

• Prepare monthly invoices and reports for all contract providers.
• Create and distribute contractual deliverables before deadlines.
• Collect data for quarterly deliverables and QA reporting.
• Assist with insurance and private pay billing and data entry.
• Maintain databases and run routine reports for QA purposes.
• Provide professional documentation and correspondence; file client records.
• Answer phones, order supplies, distribute mail, and support office operations.
• Schedule client appointments and make reminder calls as needed.

Skills

Microsoft Excel

Microsoft Office

Communication skills

Education

High School Diploma or GED

AA degree in office administration, business, or healthcare field

Job description

Pioneer Human Services is seeking an Administrative Assistant I to support a dynamic team in Washington. The role focuses on clerical tasks, billing, scheduling, and data management to ensure efficient operations and quality client service.

Ideal candidates have a year of office experience, strong Excel skills, and excellent communication. A high school diploma or GED is required, with AA as a preferred credential. This position emphasizes teamwork and reliable office support.