Impactful Training & Programs Assistant (Nonprofit)

WestCoast Children's Clinic; Oakland (CA); Sur place; USD 36 000 - 39 000; Plein temps

Avantages offerts par ce poste

Medical benefits for employees

Dental and vision coverage

Retirement plan

Paid time off

Professional development stipend

Wellness stipend

EAP

Résumé du poste

WestCoast Children’s Clinic in Oakland, CA seeks a Training and Programs Assistant to provide administrative coordination across Clinical Programs. You will report to the Intern Program Training Director and Chief of Clinical Programs and support intern training, program logistics, and data management.

The role focuses on documentation, evaluation, compliance, and communications, with a Monday–Friday in-person schedule at our Oakland office.

Qualifications

• Bachelor’s degree preferred, with human services/social services experience.
• Demonstrated experience in administration or coordination of nonprofit programs. Mental health program experience preferred.
• Demonstrated experience in program operations with an emphasis on training operations.
• Ability to work in-person at our Oakland, CA office (relocation assistance not provided).
• Strong written and verbal communication, interpersonal, and analytic skills.
• Excellent organization and time management skills, with acute attention to detail for tracking, auditing, and coordinating multiple projects simultaneously.
• Able to work independently and as part of a team.
• Flexible, able to learn, adapt quickly, and maintain confidentiality.
• Knowledge of and sensitivity around issues of race, class, and ethnicity.
• Proficiency with Mac OS and Google Suite; Excel/Google Sheets skills preferred.
• Additional experience with Welligent, Airtable, and online testing platforms is a plus.
• Social media/website content management experience is a plus.

Responsabilités

• Provide administrative support to Intern Training Program including tracking essential documents related to intern files, supporting intern selection process, scheduling trainings and retreats, and tracking deadlines.
• Participate in program evaluation tasks that include administration of evaluation surveys and compiling data from evaluations throughout the year.
• Track attendance and completion of compliance trainings.
• Coordinate logistics for retreats, events, and staff meetings.
• Clinical Programs Support: Perform inventory tracking and management.
• Conduct data entry and client chart audits in Welligent and relevant data spreadsheets.
• Perform various research tasks; Maintain program guides and curriculums.
• Assist Program leadership in tracking program finance/expenses.
• Logistic support for events and trainings, including scheduling, catering, and preparation of training materials.
• Support with Intake and Quality Assurance (QA) tasks; Communications support, including coordinating newsletters and updating the website.

Connaissances

Administrative coordination

Strong communication

Analytic skills

Mac OS proficiency

Google Suite proficiency

Excel/Sheets

Formation

Bachelor’s degree preferred

Human services experience

Outils

Welligent

Airtable

Google Suite

Excel

Description du poste

WestCoast Children’s Clinic in Oakland, CA seeks a Training and Programs Assistant to provide administrative coordination across Clinical Programs. You will report to the Intern Program Training Director and Chief of Clinical Programs and support intern training, program logistics, and data management.

The role focuses on documentation, evaluation, compliance, and communications, with a Monday–Friday in-person schedule at our Oakland office.