Nonprofit Administrative Assistant — Community Services

Pioneer Human Services; Tacoma (WA); On-site; USD 24,000 - 32,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

FSA

Retirement Plan

Tuition Assistance

Public transportation discounts

EAP

Job summary

Pioneer Human Services is seeking an Administrative Assistant I to support a busy team delivering quality community services in Washington state. You will handle contracts and insurance billing, data entry, client scheduling, and prepare professional documentation while providing excellent customer service to staff, clients, and partners.

This role requires a high school diploma and 1+ year of clerical experience.

Qualifications

• High School Diploma or GED required.
• At least one year of clerical/office experience.
• Proficient with Microsoft Excel in addition to other Office applications.
• Excellent oral and written communication skills.

Responsibilities

• Prepare monthly invoices and reports for contract providers.
• Create and distribute contractual deliverables before deadlines.
• Collect data for quarterly deliverables and assist with billing.
• Manage database entries and run reports for QA purposes.
• Provide general office support including phones, supplies, and files.
• Schedule client appointments and communicate with staff and partners.

Skills

Microsoft Excel

Microsoft Office Suite

Excellent communication skills

Education

High School Diploma or GED

AA degree in office administration (preferred)

Tools

Office software

Job description

Pioneer Human Services is seeking an Administrative Assistant I to support a busy team delivering quality community services in Washington state. You will handle contracts and insurance billing, data entry, client scheduling, and prepare professional documentation while providing excellent customer service to staff, clients, and partners.

This role requires a high school diploma and 1+ year of clerical experience.