Program Associate

The Hollister Group; Boston (MA); Vor Ort; USD 34.000 - 49.000; Vollzeit

Zusammenfassung

The Hollister Group is seeking a Program Associate (Program Assistant) to support a small, collaborative team delivering trainings, grant/loan programming, and stakeholder communications in a Boston-area setting.

The role suits an organized, proactive administrative professional who coordinates meetings and events, produces polished materials, and maintains spreadsheets, invoices, and documentation accurately.

Qualifikationen

• Bachelor’s degree in Communications, Public Administration, Nonprofit Management, Business Administration, Marketing, or related field.
• Excellent writing and editing skills with minimal direction.
• Strong Excel skills and proficiency with MS Office.

Aufgaben

• Coordinate day-to-day administrative support for a small team, including scheduling and meeting prep.
• Prepare and distribute materials for trainings and internal/external sessions.
• Take notes and produce clear meeting minutes for board/committee meetings.
• Track invoices and manage spreadsheets to reconcile activity with contracts.
• Support grant program cycles and coordinate information sessions.

Kenntnisse

Excel proficiency

MS Office

Written communication

Virtual meetings (Zoom)

Ausbildung

Bachelor’s degree required

Tools

Microsoft Teams

Zoom

CMS (website CMS)

PowerPoint

Jobbeschreibung

Our client is seeking a Program Associate (Program Assistant) to support a small, collaborative team that delivers trainings, grant/loan-related programming, and stakeholder communications. This role is a great fit for an organized, proactive administrative professional who enjoys juggling multiple priorities—coordinating meetings and events, producing polished written materials, and keeping spreadsheets, invoices, and documentation accurate and on track.

Compensation

$30.00/hr

Responsibilities

• Coordinate day-to-day administrative support for a small team, including scheduling, meeting prep, and follow-up
• Prepare and distribute materials for trainings, presentations, internal meetings, and external sessions
• Send and manage meeting requests with internal and external stakeholders; track deadlines and action items
• Provide technical support during virtual and hybrid meetings (including webinar-style sessions and breakouts)
• Take notes and produce clear, well-organized meeting minutes for board and committee meetings
• Organize and maintain shared files and workflows using document-sharing tools (e.g., Microsoft Teams)
• Maintain and update mailing lists and contact databases, partnering with internal technical support as needed
• Track consultant agreements and invoice activity in Excel; reconcile invoices to the correct contract/project and flag discrepancies
• Support grant program cycles by helping prepare materials, coordinate information sessions, and organize documentation
• Draft and schedule social media posts and assist with newsletters and external communications
• Update website content via a content management system to ensure information stays current and accurate
• Assist with reports, presentations, and other materials that summarize program outcomes for stakeholders

Requirements

• Prior administrative experience in a professional office environment
• Strong Excel skills beyond the basics (comfortable building/maintaining spreadsheets and spotting formula or data issues)
• Excellent writing and editing skills; able to draft professional communications with minimal direction
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and comfort learning new tools quickly
• Experience supporting virtual meetings (e.g., Zoom/webinar formats) and collaborating in Microsoft Teams or similar platforms
• High attention to detail, strong follow-through, and the ability to manage multiple deadlines
• Ability to work independently and comfortably within a small onsite team environment
• Bachelor’s degree required (Communications, Public Administration, Nonprofit Management, Business Administration, Marketing, or a related field)

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.