Administrative Assistant

The Hollister Group; Boston (MA); On-site; USD 50,000 - 61,000; Full time

Job summary

The Hollister Group in Boston is seeking an Administrative Assistant to support a busy team with front office coverage, document preparation, and day-to-day office coordination. This role offers growth in a fast-paced professional services environment, with opportunities to grow while working closely with internal stakeholders across the firm.

Responsibilities include front desk coverage, handling calls and mail, preparing client-facing materials, coordinating meetings and travel, and

Qualifications

• Bachelor’s degree is required.
• 1–3 years of experience in an office environment, professional services preferred.
• Strong Microsoft Office skills, including Word (Styles a plus; willingness to learn required).
• Excellent attention to detail and strong written and verbal communication skills.
• Reliable, service-minded, and able to handle shifting priorities with a positive attitude.
• Able to work independently while also contributing as a collaborative team member.

Responsibilities

• Staff the front desk and handle inbound calls professionally
• Manage incoming and outgoing correspondence and general office communications
• Prepare and revise documents, including client-facing materials
• Schedule internal meetings and support firm events
• Assist with travel planning when requested
• Work with internal stakeholders and vendors on day-to-day office needs
• Support electronic filing and document organization
• Maintain office supplies and manage recurring orders and subscriptions
• Complete notary tasks (client covers registration fees if you are not yet a notary)

Skills

MS Office

Attention to detail

Communication

Independent work

Education

Bachelor's degree

Job description

Our client, a respected professional services firm in Boston, is hiring an Administrative Assistant to support a busy team with front office coverage, document preparation, and day-to-day office coordination. This is a great opportunity for someone who is organized, polished, and eager to grow in a fast-paced environment while working closely with internal stakeholders across the firm.

Compensation:

$55,000 annually*

• Listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

Responsibilities

• Staff the front desk and handle inbound calls professionally
• Manage incoming and outgoing correspondence and general office communications
• Prepare and revise documents, including client-facing materials
• Schedule internal meetings and support firm events
• Assist with travel planning when requested
• Work with internal stakeholders and vendors on day-to-day office needs
• Support electronic filing and document organization
• Maintain office supplies and manage recurring orders and subscriptions
• Complete notary tasks (client covers registration fees if you are not yet a notary)

Requirements

• Bachelor’s degree (required)
• 1–3 years of experience in an office environment (professional services experience strongly preferred)
• Strong Microsoft Office skills, including Microsoft Word (experience with Styles is a plus; willingness to learn is required)
• Excellent attention to detail and strong written and verbal communication skills
• Reliable, service-minded, and able to handle shifting priorities with a positive attitude
• Able to work independently while also contributing as a collaborative team member

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
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