Program Associate: Streamlined Ops & Grants Support

The Hollister Group; Boston (MA); On-site; USD 34,000 - 49,000; Full time

Job summary

The Hollister Group is seeking a Program Associate (Program Assistant) to support a small, collaborative team delivering trainings, grant/loan programming, and stakeholder communications in a Boston-area setting.

The role suits an organized, proactive administrative professional who coordinates meetings and events, produces polished materials, and maintains spreadsheets, invoices, and documentation accurately.

Qualifications

• Bachelor’s degree in Communications, Public Administration, Nonprofit Management, Business Administration, Marketing, or related field.
• Excellent writing and editing skills with minimal direction.
• Strong Excel skills and proficiency with MS Office.

Responsibilities

• Coordinate day-to-day administrative support for a small team, including scheduling and meeting prep.
• Prepare and distribute materials for trainings and internal/external sessions.
• Take notes and produce clear meeting minutes for board/committee meetings.
• Track invoices and manage spreadsheets to reconcile activity with contracts.
• Support grant program cycles and coordinate information sessions.

Skills

Excel proficiency

MS Office

Written communication

Virtual meetings (Zoom)

Education

Bachelor’s degree required

Tools

Microsoft Teams

Zoom

CMS (website CMS)

PowerPoint

Job description

The Hollister Group is seeking a Program Associate (Program Assistant) to support a small, collaborative team delivering trainings, grant/loan programming, and stakeholder communications in a Boston-area setting.

The role suits an organized, proactive administrative professional who coordinates meetings and events, produces polished materials, and maintains spreadsheets, invoices, and documentation accurately.