Executive Assistant

The Hollister Group; Cambridge (MA); Hybrid; USD 95,000 - 107,000; Full time

Job summary

The Hollister Group is seeking an experienced Executive Assistant to support the VP & General Counsel in Cambridge, Massachusetts. This full-time role manages a busy calendar, conducts travel arrangements, and handles sensitive communications with discretion.

You will draft correspondence, prepare presentations, and coordinate with internal teams and outside counsel. A hybrid schedule (4 days onsite / 1 day remote) and occasional after-hours support are expected as business needs arise.

Qualifications

• 7+ years of executive-level administrative support experience
• Experience supporting senior leadership; C-suite/high-level support preferred
• Ability to manage complex calendars, competing priorities, and last-minute changes
• Excellent organizational, project management, communication, writing, and proofreading skills
• Strong judgment and discretion with confidential information
• Ability to balance pressure with multiple deadlines
• Proficiency with Microsoft Office, Google Workspace, Zoom, Adobe, Dropbox and document comparison tools

Responsibilities

• Act as main contact for the executive office; greet visitors and gatekeep
• Manage complex calendars across internal and external stakeholders
• Arrange detailed domestic and international travel; build itineraries; complete expense reporting
• Track follow-ups, deadlines, and executive action items
• Keep the executive suite organized; handle daily operational details
• Assess and route incoming requests with minimal direction
• Cultivate relationships with senior leaders and external partners
• Prepare, update, and refine executive materials (presentations, reports)
• Draft, edit, and proofread correspondence with accuracy
• Conduct online research for initiatives and communications
• Maintain organized electronic and physical records in a document management system
• Coordinate meeting logistics; space, catering, A/V needs
• Support additional administrative projects as assigned

Skills

Executive support

Calendar management

Discretion

Communication

Organization

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Zoom

Adobe

Dropbox

iManage

Job description

Our client is seeking a seasoned Executive Assistant to support the VP & General Counsel in a highly visible executive office. This is a pivotal role for someone who enjoys being the steady, proactive force behind a fast-moving calendar, sensitive communications, and day-to-day operations—balancing urgency, discretion, and strong judgment at every turn. The position is full-time (40 hours/week) with a hybrid schedule (typically 4 days onsite / 1 day remote, varying by week) and occasional early, evening, or weekend support as business needs require.

Compensation

$95,000–$107,000 per year

Responsibilities

• Act as the main point of contact for the executive office, warmly welcoming visitors and serving as a key gatekeeper
• Drive complex calendar management, coordinating across internal and external stakeholders and pivoting quickly as priorities shift
• Arrange detailed domestic and international travel, build itineraries, and complete expense reporting
• Track follow-ups, deadlines, and executive action items to ensure commitments are met
• Keep the executive suite running smoothly by anticipating needs and handling daily operational details
• Assess and route incoming requests from across the organization and external partners with minimal direction
• Cultivate strong relationships with senior leaders and external stakeholders (including outside counsel)
• Prepare, update, and refine executive materials including presentations, reports, and highly confidential documents
• Draft, edit, and proofread correspondence and documents with careful attention to accuracy (including fact/citation checks where needed)
• Conduct online research in support of initiatives, projects, and communications
• Maintain organized electronic and physical records within a document management system
• Partner with IT/VIP support to resolve technology issues efficiently
• Coordinate meeting logistics including space, catering, equipment, and A/V needs
• Support additional administrative projects and office needs as assigned

Requirements

• 7+ years of experience providing executive-level administrative support (executive assistant experience required)
• Demonstrated experience supporting senior leadership; C-suite/high-level executive support strongly preferred
• Proven ability to manage complex calendars, competing priorities, and frequent last-minute changes with speed and accuracy
• Excellent organizational, project management, communication, writing, and proofreading skills
• Strong judgment and a consistent record of handling confidential information with diplomacy and discretion
• Ability to remain calm under pressure while balancing multiple deadlines
• Advanced proficiency with tools such as Microsoft Office (including Word and PowerPoint), Google Workspace, Zoom, Adobe, Dropbox, and document comparison tools
• Experience with a document management system required (iManage preferred)
• Prior experience in higher education and/or a legal environment preferred
• Education: High school diploma required; bachelor’s degree preferred
• Ability to work a hybrid schedule with flexibility in hours and in-office days; occasional early mornings, evenings, and/or weekends may be required
• Availability by email and text as needed
• Employment contingent upon successful completion of a background check

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.