Administrative Assistant - 410972

Atrium; New York (NY); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Atrium Care Package

Temp-to-perm

Job summary

Atrium is seeking an Administrative Assistant in New York City to support daily operations and programs for a mission-driven nonprofit. The role focuses on scheduling, records, communications, and event support, with opportunities to contribute to community initiatives.

The ideal candidate has 1–3 years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office. This position offers a collaborative, growth-oriented environment.

Qualifications

• 1-3 years of experience in an Administrative Assistant or similar role.
• Strong organizational and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to manage multiple priorities with accuracy.
• Professionalism and discretion with confidential information.
• Ability to work independently and in a team.

Responsibilities

• Provide administrative support to leadership and staff.
• Coordinate meetings, calendars, and events.
• Maintain organized files and records.
• Prepare correspondence, reports, and presentations.
• Support nonprofit programs and events.
• Track deadlines and follow-ups.
• Coordinate with vendors and office operations.
• Respond to inquiries from staff and community.
• Support donor communications and volunteer coordination.
• Maintain program records and documentation.
• Take on special projects as assigned.

Skills

Organizational skills

Written communication

Interpersonal skills

Multitasking

Independent worker

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Client Overview

Our client, a mission-driven nonprofit organization based in New York City, is seeking a highly organized and proactive

Our client, a mission-driven nonprofit organization based in New York City, is seeking a highly organized and proactive Administrative Assistant to support daily operations and administrative functions. The organization is committed to serving its community through programs, outreach initiatives, and services that make a meaningful impact. This is an excellent opportunity for an early-career professional who is passionate about supporting a mission-driven organization and contributing to its overall success.

Salary/Hourly Rate

$28/hr

Position Overview

The Administrative Assistant will play an important role in supporting the organization's administrative and operational needs. Responsibilities will include scheduling meetings, maintaining records, coordinating communications, assisting with program-related activities, and providing general office support to staff and leadership. The ideal candidate is detail-oriented, adaptability, and passionate about contributing to a collaborative, community-focused environment.

Responsibilities Of The Administrative Assistant

• Provide administrative support to leadership, program managers, and departmental staff.
• Coordinate meetings, manage calendars, and assist with scheduling appointments and events.
• Maintain organized digital and physical files, databases, and organizational records.
• Assist with preparing correspondence, reports, presentations, and other internal documents.
• Support the coordination of nonprofit programs, community outreach initiatives, and organizational events.
• Track deadlines, meeting notes, follow-up items, and administrative tasks.
• Assist with office operations, including ordering supplies and coordinating with vendors.
• Respond to general inquiries from staff, community members, volunteers, and external partners.
• Support donor communications, fundraising events, and volunteer coordination as needed.
• Help maintain accurate records and documentation related to organizational programs and activities.
• Take on additional administrative tasks and special projects as assigned by leadership.

Required Experience/Skills For The Administrative Assistant

• 1-3 years of experience in an Administrative Assistant, office support, or similar role.
• Strong organizational, written communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Professionalism and discretion when handling confidential information.
• Ability to work independently and collaboratively in a team-oriented environment.
• Strong interest in supporting a mission-driven organization and its community initiatives.

Preferred Experience/Skills For The Administrative Assistant

• Previous experience working for a nonprofit organization, community-based organization, or social services agency.
• Familiarity with donor management systems, constituent databases, or volunteer management platforms.
• Experience assisting with events, community outreach, fundraising, or program coordination.
• Ability to communicate effectively with diverse communities and external stakeholders.
• Flexibility and adaptability in a dynamic, resource-conscious work environment.

Education Requirements

• Bachelor’s degree preferred; equivalent administrative experience may be considered.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
• Potential for a temp-to-perm Administrative Assistant opportunity.
• Opportunity to contribute to meaningful community initiatives and mission-driven programs.
• Exposure to nonprofit operations, program coordination, and organizational leadership.
• Collaborative work environment with opportunities for professional growth.