Program Assistant — Victoria, MN (Administrative & Ops)

TSA Hiring Service; Victoria (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Victoria, MN is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multi-tasking, and clear communication across teams to keep operations running smoothly.

Responsibilities include coordinating office activities, maintaining records and reports, preparing materials, and assisting with payroll, HR, scheduling, and other program

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and staff
• Coordinate daily office activities and projects
• Compile, organize, and analyze program information
• Maintain electronic records, spreadsheets, and reports
• Prepare correspondence, meeting materials, and internal communications
• Schedule meetings and maintain calendars; track deadlines
• Assist with payroll, timekeeping, finance, HR, or scheduling
• Monitor program metrics and flag discrepancies
• Research files, records, policies, and electronic systems
• Support new office procedures and systems
• Communicate with employees, managers, and external contacts
• Review work for accuracy and compliance

Skills

Administrative coordination

Data tracking

Scheduling

Communication

Records management

Microsoft Office

Attention to detail

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Victoria, MN is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multi-tasking, and clear communication across teams to keep operations running smoothly.

Responsibilities include coordinating office activities, maintaining records and reports, preparing materials, and assisting with payroll, HR, scheduling, and other program