Program Assistant: TSA Admin & Ops | Flexible Scheduling

Travel Security Careers; Olanta (PA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to support TSA managers and employees with administrative coordination, data tracking, scheduling, and records management in Olanta, PA. This role involves handling multiple assignments and ensuring office operations run smoothly.

Responsibilities include preparing correspondence, maintaining records, coordinating meetings, and supporting finance, HR, payroll, and scheduling as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, and performance information.
• Proficiency in preparing reports, correspondence, spreadsheets, or presentations.
• Knowledge of office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Time management

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to support TSA managers and employees with administrative coordination, data tracking, scheduling, and records management in Olanta, PA. This role involves handling multiple assignments and ensuring office operations run smoothly.

Responsibilities include preparing correspondence, maintaining records, coordinating meetings, and supporting finance, HR, payroll, and scheduling as needed.