Program Assistant: Shape Office Operations & Admin

TSA Jobs Placement; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Transportation Security Administration in Charlotte seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. You will help keep operations accurate and on schedule in a dynamic office environment.

Candidates should be detail-oriented, able to manage multiple tasks, and communicate effectively with teams. This role may involve finance, HR, payroll, or other program areas and requires adherence to procedures and

Qualifications

• Providing administrative or program support in a busy office
• Preparing and organizing reports, correspondence, and spreadsheets
• Tracking deadlines, assignments, and performance information
• Using office software to manage records and communications

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Multitasking

Record keeping

Time management

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Charlotte seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. You will help keep operations accurate and on schedule in a dynamic office environment.

Candidates should be detail-oriented, able to manage multiple tasks, and communicate effectively with teams. This role may involve finance, HR, payroll, or other program areas and requires adherence to procedures and