Program Assistant - Administrative & Office Ops (Shepherd)

Travel Security Careers; Shepherd (MT); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Shepherd, MT, seeks Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

The role emphasizes attention to detail, effective communication, and the ability to handle multiple assignments while maintaining office schedules. Responsibilities span finance, HR, payroll, and program operations as assigned.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Attention to detail

Tools

Office software

Job description

Transportation Security Administration (TSA) in Shepherd, MT, seeks Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

The role emphasizes attention to detail, effective communication, and the ability to handle multiple assignments while maintaining office schedules. Responsibilities span finance, HR, payroll, and program operations as assigned.