Program Assistant: Administrative & Data Hub (Sublimity, OR)

Transportation Security Careers; Sublimity (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Sublimity, Oregon seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role requires meticulous attention to detail and the ability to juggle multiple tasks in a busy office.

You will prepare correspondence, manage calendars, assist with payroll and HR-related tasks, monitor program metrics, and ensure compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, generate reports, and manage records.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Sublimity, Oregon seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role requires meticulous attention to detail and the ability to juggle multiple tasks in a busy office.

You will prepare correspondence, manage calendars, assist with payroll and HR-related tasks, monitor program metrics, and ensure compliance with procedures.