Program Assistant: Administrative & Operations

Airport Jobs Placement; San Jose (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

TSA Program Assistant opportunities in San Jose are being coordinated through Airport Jobs Placement. These roles involve supporting TSA offices and airport field operations with administrative coordination, data tracking, scheduling, payroll, records, and other day-to-day program needs.

Ideal candidates are detail-oriented, able to handle multiple assignments, and prepared to assist with finance, HR, scheduling, or other program areas. Exact duties vary by vacancy and site.

Qualifications

• Experience providing administrative or program support in an office
• Ability to track deadlines, assignments, records, or performance information
• Experience preparing reports, correspondence, spreadsheets, or presentations
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions
• Ability to review and ensure accuracy and compliance with procedures

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

TSA Program Assistant opportunities in San Jose are being coordinated through Airport Jobs Placement. These roles involve supporting TSA offices and airport field operations with administrative coordination, data tracking, scheduling, payroll, records, and other day-to-day program needs.

Ideal candidates are detail-oriented, able to handle multiple assignments, and prepared to assist with finance, HR, scheduling, or other program areas. Exact duties vary by vacancy and site.