Program Assistant — Office & Data Coordinator

Transportation Security Careers; Artesia (NM); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Artesia seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and correspondence. The role involves helping keep offices organized, accurate, and running smoothly across multiple program areas.

Responsibilities include preparing materials, maintaining records, coordinating calendars, and assisting with payroll, finance, HR, and other program duties as needed.

Qualifications

• Organization and attention to detail are essential.
• Written and verbal communication skills are required.
• Data entry, tracking, and basic analysis are key tasks.
• Proficiency with Microsoft Office or comparable software is expected.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written and verbal communication

Data entry and tracking

Attention to detail

Multi-tasking

Professional communication

Discretion with sensitive information

Time management

Tools

Microsoft Office

Job description

Transportation Security Administration in Artesia seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and correspondence. The role involves helping keep offices organized, accurate, and running smoothly across multiple program areas.

Responsibilities include preparing materials, maintaining records, coordinating calendars, and assisting with payroll, finance, HR, and other program duties as needed.