Program Assistant: Office & Data Coordination (Guerneville)

Travel Security Careers; Guerneville (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Guerneville, CA seeks Program Assistants to support office operations, data tracking, scheduling, and records management. You will assist managers and staff with administrative coordination, prepare correspondence, and help maintain calendars and deadlines in a dynamic environment.

The role emphasizes attention to detail, ability to handle multiple assignments, and clear communication with diverse teams.

Qualifications

• Specialized experience in administrative or program support roles in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Discretion

Education

Education not required

Tools

Microsoft Office

Job description

Transportation Security Administration in Guerneville, CA seeks Program Assistants to support office operations, data tracking, scheduling, and records management. You will assist managers and staff with administrative coordination, prepare correspondence, and help maintain calendars and deadlines in a dynamic environment.

The role emphasizes attention to detail, ability to handle multiple assignments, and clear communication with diverse teams.