Program Assistant: Office Admin & Data Coordination

Transportation Security Careers; Altura (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers in Altura, MN seeks Program Assistants to help keep TSA offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and correspondence.

Responsibilities vary by assignment and may include finance, human resources, payroll, scheduling, or other program areas. The role requires attention to detail, strong communication, and the ability to manage multiple tasks

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Communication skills

Data entry

Office software

Tools

Microsoft Office

Job description

Transportation Security Careers in Altura, MN seeks Program Assistants to help keep TSA offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and correspondence.

Responsibilities vary by assignment and may include finance, human resources, payroll, scheduling, or other program areas. The role requires attention to detail, strong communication, and the ability to manage multiple tasks