Program Assistant: Admin & Data Management

TSA Hiring Service; Okabena (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration is hiring Program Assistants in Okabena, MN to help keep offices organized and operational. Responsibilities include administrative coordination, data tracking, scheduling, payroll support, and handling correspondence and records for TSA programs.

Ideal candidates will be detail-oriented, able to manage multiple tasks, communicate with diverse teams, and adapt to differing assignments across finance, HR, scheduling, or other TSA program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Tools

Microsoft Office

Job description

The Transportation Security Administration is hiring Program Assistants in Okabena, MN to help keep offices organized and operational. Responsibilities include administrative coordination, data tracking, scheduling, payroll support, and handling correspondence and records for TSA programs.

Ideal candidates will be detail-oriented, able to manage multiple tasks, communicate with diverse teams, and adapt to differing assignments across finance, HR, scheduling, or other TSA program areas.