Program Assistant – Federal Admin & Data Coordination

Travel Security Careers; Watkins (CO); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Watkins, CO seeks Program Assistants to provide administrative coordination, data tracking, scheduling, and records management to support TSA managers and field operations.

Responsibilities span preparing documents, monitoring deadlines, coordinating office activities, and assisting with payroll, timekeeping, and HR tasks as assigned; exact duties vary by vacancy.

Qualifications

• Specialized experience in providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Calendar and scheduling

Records management

Customer service

Discretion with sensitive information

Job description

The Transportation Security Administration in Watkins, CO seeks Program Assistants to provide administrative coordination, data tracking, scheduling, and records management to support TSA managers and field operations.

Responsibilities span preparing documents, monitoring deadlines, coordinating office activities, and assisting with payroll, timekeeping, and HR tasks as assigned; exact duties vary by vacancy.