Program Assistant: Detail‑Driven Admin Pro

Transportation Security Careers; Saint Paul (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Saint Paul to support administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities vary by assigned program area and may include finance, HR, scheduling, or workplace programs.

The role emphasizes attention to detail, strong communication, and the ability to juggle multiple tasks while maintaining office schedules and accuracy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Familiarity with payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Attention to detail

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Saint Paul to support administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities vary by assigned program area and may include finance, HR, scheduling, or workplace programs.

The role emphasizes attention to detail, strong communication, and the ability to juggle multiple tasks while maintaining office schedules and accuracy.